Recruitment Administrator

Job Description

We are seeking a Recruitment Administrator to join our team on a full-time basis (37.5 hours per week, Monday to Friday). In this role, you will be responsible for managing the administration of both driver and non-driver vacancies, supporting the full 360 end-to-end recruitment process.

As Edinburgh’s principal transport provider, Lothian has delivered a first-class public transport service to the city for over a century. In recent years, we have expanded our operations to provide the same high-quality services across Midlothian, East Lothian, and West Lothian.

Main Duties and Responsibilities

• Manage the Applicant Tracking System (ATS), ensuring timely and professional communication with candidates throughout the recruitment process.
• Screen and shortlist CVs, providing regular updates and feedback to candidates at each stage.
• Support the organisation and delivery of assessment centres and conduct interviews with prospective trainee driver candidates.
• Ensure all recruitment compliance requirements are completed, including PCV, DVLA, CPC checks, and Right to Work verification.
• Assist with the full onboarding process for new employees, ensuring a smooth and efficient start at Lothian.
• Maintain accurate data entry and administration, ensuring compliance with audit and regulatory standards.
• Support recruitment events such as job fairs and open days to attract and engage new candidates.

Skills, Qualifications and Experience

• Excellent communication and interpersonal skills, with the ability to engage effectively with candidates and colleagues
• Strong organisational skills with exceptional attention to detail
• Highly proficient in administrative tasks with strong data management capabilities
• Experience in conducting interviews is desirable
• A collaborative team player with a proactive and supportive approach
• Good understanding and working knowledge of GDPR and data protection principles
• Driving Licence is desirable as you will be required to travel between Lothian sites.

What we offer

• Salary £28,500, increasing to £30,000 upon successful completion of probation.
• Company pension
• Free travel on Lothian services and Edinburgh Tram, plus a Ridacard for a family member or friend at a 90% discount.
• Free health plan
• Employee discounts across hundreds of retailers
• Stable, long-term career with progression opportunities
• Supportive and inclusive environment

Please note, that this role is fully on-site based and no remote working is available.

So, if you think you fit the bill as our Recruitment Administrator then we’d love to hear from you.