Job Description
HR Assistant
Permanent
36 hours per week
Dunfermline/Hybrid work pattern
Salary – 24,890 to 27,087 + enhanced pension, annual leave and free sports membership
A fantastic and unique opportunity has arisen for an HR Assistant to join a vibrant, professional HR Team based in Dunfermline.
Working within a public sector environment, this role will give the successful candidate the opportunity to progress their career and gain valuable HR expertise. The organisation offers the successful candidate excellent benefits including free sports membership, enhanced pension contributions and holiday entitlement. The organisation offers flexibility and hybrid working arrangements.
Ideal candidate will have an HNC in Business Studies or similar within a business related subject – ie HR or Administration.
Overview
Assist in the provision of an efficient HR support service which will facilitate the delivery of a professional and customer-focused HR service to the people and Management teams across the Trust.
Key Personal Attributes
Excellent verbal and written communication skills with strong customer focus on building solid business relationships
Excellent organisation and time management skills with demonstrable ability to effectively plan and organise own workload
Basic knowledge of HR practices e.g., recruitment and selection, absence, recording, training and development, employee relations
Attention to detail, accuracy whilst working under pressure to meet strict deadlines
Sound working knowledge of Microsoft applications, including Excel, Word, PowerPoint and Outlook
Duties and Responsibilities
Acting as a first point of contact for all managers and employees with general HR queries
Championing HR policies and procedures and providing guidance and support to employees and line managers.
Recruitment administration, tracking agency applications and coordinating and assisting managers with interviews when requested.
Processing of existing employee contract changes within the online HR system and submit required supporting documentation appropriately
Assist in the processing and administering of Flexible Working, Flexible Early Retirement and Retirement applications
Learning and Development Administration, including coordinating training sessions, tracking attendance and recording training outcomes, maintenance of the L&D database
Carrying out and issuing references for employees and ex-employees on request
Verifying relevant right-to-work checks in line with current legislation
Monitoring sickness absence to ensure that it is recorded correctly within the HR system by both Management teams and employees within Self-Service.
Assist Managers with raising the Occupational Health Referrals
Updating Excel and Sharepoint Documents
Project Work as required
Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.
