HR Administrator

Job Description

About the Role

This is an exciting opportunity for an experienced HR administrator to join a growing business. The HR Administrator will provide a full HR and Payroll administration service to the HR department and stakeholders, acting as a first point of contact for HR related enquiries ensuring that the HR department is able to complete its tasks and functions effectively.

Working Hours

37 hours per week: 8:30am-5pm Monday-Thursday and 1pm-finish on Friday. Hybrid working (typically 3 office days and 2 home working days per week). Based in our RYBKA Edinburgh office with regular travel to our Glasgow and London offices.

Key Responsibilities Employee Records/Data Management

• Maintain accurate and up-to-date employee records, including personal information, employment contracts and sickness data.
• Ensure Sage data for client groups is accurate and up to date at all times.

Recruitment & Onboarding

• Assist with the recruitment process by guiding managers on the process, supporting with interviews (up to job level 5) and assessment days when required.
• Coordinate the onboarding process for all new hires, support managers through the process and ensure all necessary documentation is completed.
• Ensure probationary reviews are completed on time and records in Sage are up to date and accurate, flagging concerns and issues to the HR Advisor/HRBP.

HR Administration

• Prepare and administer HR related documentation including, but not limited to offer letters, employment contracts, induction packs and change letters.
• Manage the HR and personal email inbox ensuring timely and professional responses.
• Liaise with the Payroll Department to ensure correct management and recording of remuneration, compensation and benefits.

Occupational Health

• Coordinate Occupational Health provision within client group.
• Ensure new starter medical assessments are completed and addressed accordingly.
• Raise management referrals on the request of the HR Advisor / HRBP.

Other HR Support

• Facilitate sickness absence management reviews with line managers.
• Support the HR Advisor / HRBP with low-level investigations, including grievance and disciplinary.
• Assist with the administration and running of the performance management process.
• Participate in, and support the wider HR team with specific HR projects and process improvement.

Qualifications

• Proven and relevant HR administrative experience is essential.
• Experience of working independently using own initiative to complete tasks and projects is essential.
• Advanced IT skills relating to Microsoft Office (Excel/PowerPoint & Word). Experience of using an HR database would be advantageous.
• Strong organisational skills and ability to prioritise workloads, work to specific deadlines is essential.
• Excellent verbal and written communication skills.
• Numerate and good levels of detail and accuracy in word.
• Entry level HR/CIPD qualification would be advantageous.

Personal Attributes

• Excellent communication skills.
• Approachable and trustworthy.
• Open to change and personal growth and development.

Benefits

• Competitive salary.
• Holiday allowance starting at 26 days per annum plus bank holidays (pro rata for part-time roles).
• Flexible and Hybrid working options (role dependent).
• Life insurance – 4 x annual salary.
• Enhanced Company Pension scheme.
• 24/7 free and confidential Employee Assistance Programme.
• GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
• BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
• Family friendly policies including Enhanced Maternity/Paternity.
• Bike2work scheme.
• Long Service Awards.
• Developing our people is important to us – we support and encourage development by offering ongoing professional development and training.