Clerical Officer – Health Records

Job Description

Who we are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

Position

An exciting opportunity has arisen for a Clerical Officer within the Health Records Department based at University Hospital Ayr.

Hours

3x 37 hour posts: Monday – Friday 8:45am – 5pm (one day per week you will finish at 4:30pm, this will be allocated on appointment to post)

1x 22.2 hour post: Wednesday – Thursday 8:45am-5pm 45 min break

Friday 8:45am – 4:42pm 45 min break

These posts are offered on a fixed term basis until 31st December 2026.

What you will do

Duties include the maintenance and filing of patient confidential records, recording patient related data, admissions and booking out-patient appointments using the electronic Patient Management System. Providing reception services, answering telephones and relaying messages. You should be able to work flexibly in order to meet service demands.

Knowledge, training and/or experience required to do the job

Candidates should possess SVQ Level 2 in administration or equivalent qualification or experience.

Right to Work / Certificates of Sponsorship

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigration Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is essential that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored before submitting your application form.

NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.

We are unable to provide sponsorship for Band 2 posts or bank contracts.

Additional Information for Candidates

• You should apply for this post by completing the application process on NHS Jobs Scotland.
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