Bid Co-Ordinator

Sales & Marketing
Aberdeenshire
November 19, 2025
Permanent
Urgent

Job Description

Our client is a highly respected name within the construction and civil engineering industry, delivering quality projects across multiple sectors. They are now seeking a motivated and detail-driven Bid Coordinator to join their Pre-Construction team and play a key role in producing high-quality tender submissions, marketing materials, and business development content.

The Role

Reporting to the Senior Bid Manager, the Bid Coordinator will support the preparation of pre-qualification questionnaires (PQQs), quality submissions, and business development materials. This is a varied and fast-paced role that combines bid coordination, communications, and marketing – ideal for someone who enjoys working collaboratively across departments to produce professional, engaging content that wins work and enhances the company’s profile.

Key Responsibilities Tender Submissions

  • Prepare and coordinate PQQs, quality submissions, and supporting documentation for tenders.
  • Liaise with internal teams (Estimating, Commercial, Operations, SHEQ, and Planning) and external stakeholders to gather information.
  • Format and proofread tender documents, ensuring consistency and compliance.
  • Maintain libraries of standard responses, templates, CVs, and project case studies.
  • Support tender presentations and early engagement materials.

Business Development & Communications

  • Manage company updates and posts across LinkedIn, Facebook, and the company website.
  • Draft and issue press releases, marketing brochures, and project updates.
  • Support internal and external communications, including exhibitions, client presentations, and business data sheets.
  • Help produce the company’s in-house magazine and other corporate communications.
  • Attend and assist with industry and networking events.

Internal Management Systems (IMS) & Community Benefits

  • Participate in IMS audits and updates.
  • Maintain the Community Benefits tracker and liaise with client representatives.
  • Contribute to community engagement activities and reporting.

About You Essential Criteria

  • Previous experience in a bid coordination, communications, or business development role.
  • Excellent written and verbal communication skills with a strong eye for detail.
  • Proficient in Microsoft Office (Word, Excel, Publisher, Outlook).
  • Experience using WordPress or other content management systems.
  • Organised, proactive, and able to manage multiple deadlines.
  • Enthusiastic, collaborative, and professional in approach.
  • Full UK driving licence.

Desirable

  • Experience working within the construction industry.
  • Familiarity with Adobe Acrobat Pro and InDesign.
  • Degree-qualified in communications, business development, or a construction-related discipline.
  • Experience preparing and coordinating PQQs and quality submissions.

What’s on Offer

  • Competitive salary and benefits package.
  • Supportive, team-focused environment.
  • Opportunities for professional development and progression.
  • Involvement in exciting, high-profile projects across the region.

Location

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