Academic Administrative Officer

Administration
East Lothian
March 8, 2025
Temporary
Urgent

Job Description

Temporary Administrator East Lothian

Your new company
This is a local innovative educational institute that truly transforms peoples’ lives and prides itself on being a progressive and forward thinker. Our client offers an innovative and supportive work environment where career progression and development are actively encouraged. Due to an absence in the team, a role has been created for an Academic Administrative Officer.

Your new role
The Academic Administrator Officer’s role is to provide effective and efficient administration. The role offers a responsive, proactive, flexible, and innovative administrative support function within a busy team with a challenging and diverse workload. You will support and contribute to the delivery of the organisation’s strategic operations by coordinating and providing strategic administrative support across a broad range of centralised support functions. This includes liaising with a wide range of internal and external stakeholders.

Key responsibilities include:

  • Provide essential administrative support
  • Support and assist team members.
  • Serve as primary point of contact, coordinating a range of administrative duties with internal and external stakeholders, ensuring a proactive and responsive approach.
  • Develop, maintain, and enhance systems, processes, databases, and statistics, and generate data for reports.
  • Gather, analyse, and report on internal and external data and resources.
  • Manage and report on financial transactions, including project finances.
  • Assist in the planning and coordination of services and activities.
  • Organise and support a variety of internal and external development events, seminars, and meetings, including room bookings, preparing agendas, materials, and papers, taking minutes, and following up on actions. Handle all administrative arrangements, organise hospitality, update and prepare virtual platforms, and ensure visitors and participants are welcomed.
  • Contribute to marketing and communication efforts, including creating, updating, and maintaining web and internet pages, proofreading and producing marketing and promotional materials, developing newsletters and programs, and managing social media platforms and activities.

What you’ll need to succeed

  • Excellent interpersonal and communication skills, both verbal and written.
  • Ability to manage a complex and diverse workload, work under pressure, and respond to multiple deadlines.
  • Proactive and able to work with minimum supervision as well as part of a team.
  • Excellent data management, analysis, and reporting skills.
  • Flexible and willing to learn new skills and take on additional tasks as required.
  • Ability to support, coordinate, and update website, intranet, and social media content.
  • Proficient in managing documentation, including publicity materials, with high standards of production and proofreading.
  • High attention to detail and ability to check and verify complex data.
  • Advanced IT skills, including Microsoft Office (Word, Excel, Outlook, Teams).
  • Ability to manage conflicting priorities and use your own initiative.
  • Financial administration experience and knowledge (Desirable).

    • What you’ll get in return

    • Competitive Hourly Rate
    • Flexible working options

    What you need to do now
    If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
    If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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