Job Description
Job Advertisement: Office AdministratorLocation: MontrosePosition: Office AdministratorHours: Full-time Search are looking a highly skilled administrator in Montrose. We are looking for a dedicated and organised individual, to join our busy office team. This full-time role is integral to our operations, providing essential support to the housing maintenance team and ensuring smooth communication with local authority housing departments. Key Responsibilities: – Answering Calls / Reception Cover: Handle incoming calls and provide reception cover as needed- System Management:Utilise the Northgate system to manage job requisitions from the housing maintenance team- Liaising with Local Authority Housing Departments:Maintain effective communication with local authority housing departments to coordinate maintenance activities- Work Order Management:Oversee and manage work orders, ensuring they are processed and tracked efficiently- Maintenance Coordination: Coordinate maintenance works based on urgency and availability, ensuring timely completion of tasks- Daily Job Log Updates:Keep job logs updated daily and ensure all relevant information is accurately recorded- Print Job Logs: Print off job logs as required for records and reporting- Contractor Liaison: Communicate and liaise with contractors to schedule and follow up on maintenance tasks- Electronic Diary Management: Manage electronic diaries to schedule appointments, meetings, and maintenance work- Ad Hoc Administrative Duties: Provide general administrative support as needed, ensuring the smooth operation of the office Requirements:- Strong organisational and multitasking skills- Proficiency in using the Northgate system or a willingness to learn- Excellent communication skills, both written and verbal- Ability to work independently and as part of a team- Experience in a similar role within the housing or maintenance sector is preferred What We Offer:- Competitive salary based on experience- A supportive and collaborative work environment- Opportunities for professional development and growthIf you are a motivated individual with a passion for administrative work and looking for a challenging yet rewarding role, we would love to hear from you!Please send your CV to
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age
