PA/Administration Services Assistant

Job Description

The Public Health Team protect and improve community well-being by preventing disease, promoting healthy lifestyles, and addressing underlying social inequalities. To support this we are looking for a highly organized, proactive, and compassionate Personal Assistant to join our busy team. Whether you are assisting with corporate diary management or supporting the public Health team, you will be a vital lifeline in ensuring our day-to-day operations run seamlessly.

Key Responsibilities

• Diary & Inbox Management: Organising schedules, prioritising emails, and arranging meetings or appointments.
• Travel Coordination: Planning itineraries, booking transportation, and managing accommodation bookings.
• Administrative Support: Preparing documents, minute taking, handling correspondence, and responding to inquiries on behalf of the Consultants.
• Personal & Client Liaison: Acting as the first point of contact and ensuring clear communication across the board.

Requirements

• Experience: Proven experience in administrative assistance, care, or a similar organizational role.
• Skills: Excellent written and verbal communication, and a strong proficiency in Microsoft Office/Google Workspace.
• Attributes: High attention to detail, a calm demeanor under pressure, and the ability to maintain strict confidentiality.

The duties of this post require the successful candidate to complete a Level 2 Disclosure Scotland check.

If you are currently working in the UK on a Skilled Worker visa, transitional arrangements may apply. Please note that sponsorship is not guaranteed and is assessed on a case by case basis following interview and at the commencement of pre employment checks. For further information on visa requirements and sponsorship eligibility, please refer to the UK Government guidance.

It is also recommend that anyone applying for health and social care jobs in the UK from abroad read the following guidance: Applying for health and social care jobs in the UK from abroad – GOV.UK ()

NHS Forth Valley is positive about disabled people and is committed to offering an interview to disabled people who meet the minimum criteria for the job. Please contact the Recruitment Office on if there are any reasonable adjustments we can make to assist you with your application and/or interview.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.