Graduate Apprenticeship in Business Management with Affric Ltd

Job Description

Graduate Apprenticeship in Business Management with Affric Ltd

Job Title: Graduate Apprentice in Business and Office Administration
Location: Inverness
Working Hours: 40 hrs/week
Salary: £28,000 – £34,000
Closing Date: 14/08/2026

How to Apply

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Be part of Affric working with clients to fully understand their needs, then build the ‘Dream Team’ to ‘make it happen’.

Earn and Learn – this unique programme blends Higher Education and vocational learning to offer a degree with a difference, and all without leaving the workplace.

You will work as an Office Administrator and be enrolled on the GA BA/BSc (Hons) in Business Management (SCQF Level 10), awarded by the University of the Highland and Islands.

Affric Limited is based at Loch Duntelchaig, near Inverness, and provides independent professional Environmental Consultancy services to a range of business sectors from Sub-sea Interconnectors and Nuclear Projects, to Distilleries, Ports and Quarries, operating across the Public and Private sectors our team provide environmental and planning support throughout the project life-cycle from concept to construction, operations and decommissioning.

Key Responsibilities General Administration

• Support onboarding of new staff, including preparing induction materials as required.
• Manage incoming calls, emails, and enquiries, ensuring timely and professional responses and allocation to appropriate team members.
• Maintain office calendars, internal meeting invites and schedules, team training register and room bookings.
• Assist with data entry, record keeping, and maintaining accurate data in company systems.
• Organise Internal Team Training.

Office & Facilities

• Take regular inventory & order stationary, paper, printer ink, kitchen & bathroom supplies. Undertake re-stocking in consideration of Affric’s IMS policies and procedures.
• Undertake office admin activities to facilitate smooth operations (filing, digitisation, shredding etc).

Operational / Integrated Management System Support

• Support project delivery as requested including for example set up of templates and undertaking quality assurance checks of document formatting.
• Meeting support: agenda, presentation, minute and action tracker preparation.
• Oversee client enquiries and allocate to the team as required via the enquiries process.
• Track team actions & update of the IMS improvement log.
• Administration and maintenance of the companies IMS system to ISO Standards ensuring reviews are carried out as required and version control is maintained.
• Identify and support improvements to the IMS.
• Build new workflows for IMS as required.
• Carry out the company Internal Audit process to ISO Standards, and feedback results to the team/management team (once qualified to do so).
• Arrange and coordinate the preparations for external audits of the IMS.
• New project set up including electronic files, timesheet tasks, QuickBooks project products and services, etc.

Finance & Reporting

• Support internal processes such as procurement, expense tracking.
• Provide Purchase Orders, record Incoming invoices and expenses.
• Assist with budget tracking and financial reporting.
• Reconcile Company Credit Cards monthly.
• Support Staff with reports from Timesheet system as required.
• Provide a welcoming first point of contact for visitors, clients, and partners.
• Support event coordination, workshops, and internal communications.
• Maintain positive relationships with external partners and suppliers.

Skills or qualifications required

• Minimum of 3 SQA Highers at C or above.
• Minimum of 2 A Levels at C or above.
• Modern Apprenticeship in Business Administration.
• Foundation Apprenticeship in Business Skills plus 1 Higher at C.