Apprentice Personnel Administrator

Job Description

Major Responsibilities

Assistwith the administration of personnel mobilisation and demobilisation activities.

Maintainaccuratepersonnel records, including certification, medicals, and compliance documentation.

Support the tracking of personnel availability, leave, and offshore movements using company systems (e.g.Solab).

Update databases and spreadsheets accurately andin a timely manner.

Travel and Logistics Support

Assistwith booking travel and accommodation in line with company procedures.

Support the preparation of travel letters and assignment documentation.

Liaise with internal teams to support personnel scheduling and changes.

Payroll and Finance Administration

Assistwith checking and processing timesheets and expense claims.

Support payroll administration by ensuring data isaccurateandsubmittedon time.

Raise purchase orders and assist with invoiceand cost validation under supervision.

General Administrative Duties

Support weekly operations and personnel meetings, including preparing agendas and taking minutes.

Maintainfilingsystems ensuringconfidentiality at all times.

Assist with PPE ordering, logging, and tracking for offshore personnel.

Respond to general personnel queries and elevate whereappropriate.

Learning and Development

Activelyparticipatein apprenticeship training and complete all required coursework and assessments.

Develop knowledge personnel processes, compliance, and best practice.

Seek feedback anddemonstratecontinuous improvement in performance.

Health, Safety & Environment

You have a duty to take careofyour own health and safety and that of others who may be affected by your actions at work.

You will carry out assigned tasks and duties in a safe manner,in accordance withinstructions, andcomply withallHealth,Safety & Environmentalrules, policy,procedures, regulations and codes of practice.

Ensure that you follow any instructions or health, safety & environmental training provided by thecompany and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings youidentifywithin your health and safety arrangements.

Job Specific Education Required

• Good standard of secondary education (e.g. National 4/5, GCSEs) including English and Maths.
• Willingness to study towards a recognised apprenticeship qualification.

Work Experience Required

• No prior experience required; suitable for school leavers or career starters.
• Office or administrative experience is desirable but not essential.

Skills & Knowledge Required

• Organised with good attention to detail.
• Willing to learn and take direction.
• Basic IT skills (Microsoft Excel, Word, and email).
• Good communication skills, both written and verbal.
• Reliable, professional, and able to handle confidential information.
• Positive attitude with a “can do” approach.
• Able to work effectively as part of a team.

Requirement to travel

5% within the UK

The role can be based in Kintore, Aberdeeenshire, Invergordon or Burnley.