Job Description
Rate: 130 per day, DoE
Location: Bishopton, fully on-site
Duration: 3 months initial
Overview
We are looking for a proactive and highly organised Administrator to join a busy site office supporting ongoing operations. This is a varied role where you will be the central point of coordination across administrative, operational, and site-based activities. You will play a key role in ensuring the office runs efficiently, supporting both internal teams and external stakeholders including clients, contractors, and suppliers.
Key Responsibilities
Taking accurate meeting minutes and distributing them in a timely manner
Arranging and coordinating meetings, workshops, and site-based sessions
Acting as the first point of contact for visitors, including welcoming clients and contractors
Conducting and supporting site inductions in line with site procedures
Maintaining structured and compliant filing systems and records
Supporting QA processes including document control, letter referencing, and drafting correspondence
Liaising with IT support teams and coordinating printer and equipment maintenance
Organising calibration, certification, and PAT testing for office and site equipment
Coordinating and scheduling site visits, ensuring all logistics are in place
Managing PPE sourcing and purchasing in line with site requirements
Preparing and maintaining recurring reports and administrative trackers
Sourcing and purchasing office supplies, ensuring stock levels are maintained
Supporting general office upkeep and day to day maintenance requirements
Liaising with external providers including cleaning services and site security
Key Skills and Experience
Previous experience in an administrative, office support, or site-based coordination role
Strong organisational skills with the ability to manage multiple tasks and priorities
Excellent attention to detail, particularly around documentation and record keeping
Confident communication skills with the ability to engage with a range of stakeholders
Ability to work independently and take ownership of administrative processes
Comfortable working in a fast paced, operational environment
Proficient in Microsoft Office including Word, Excel, and Outlook
