HR Administrator

Job Description

Overview

Over the last 12 months, Glasgow Prestwick Airport has experienced exceptional growth. As our cargo import and export operations have expanded, so too has our workforce, with new departments created to support increased demand across the airport.

To ensure we remain at the forefront of operational excellence, our HR function is now looking to expand. We are seeking an experienced HR Administrator to join our team.

In this role, you will provide comprehensive administrative and recruitment support ensuring an effective, efficient and aviation industry-compliant HR service is delivered across the organisation.

Reporting directly to the HR Business Partner, you will act as a trusted HR administrator, supporting a dynamic and diverse workforce in a fast paced environment where no two days are the same.

About Us

Glasgow Prestwick Airport is a leading aviation services provider delivering passenger travel, air cargo, training flights, and world class MRO (maintenance, repair, and overhaul) services. Home to the longest commercial runway north of Manchester, we play a critical role in global connectivity and Scotland’s economy.

With over 450 employees and supporting more than 4,000 jobs across the region, we are proud of our contribution to the aviation sector and the communities we serve.

Key Responsibilities

• Co ordinate and manage all pre employment vetting and reference process.
• Conduct pre employment face to face security interviews to ensure aviation security requirements.
• Co ordinate and support new starter and leaver processes, including the issue of offers, contractual paperwork, employee inductions and ongoing employee life cycle.
• Manage HR email inboxes and liaise with the rest of the HR team as necessary.
• Process employee data on HR systems to provide accurate information.
• Administration / processing of all employee absences.
• Administration of New Starter Health Assessments and all required employee medicals via our external occupational health provider, liaising with the HR Advisor to follow up as necessary.
• Support and co ordinate all training, learning, development, and engagement activities.
• Support line managers with minute taking at HR related meetings e.g., disciplinaries, grievances and interviews.
• Provide guidance on core HR related processes and policies.
• Undertake relevant Drugs and Alcohol (D&A) related training and administer D&A tests – this requires being on an out of hours on call roster.

Experience

• Understanding of HR administrative processes.
• Ability to work on own initiative & operate under pressure.
• Able to take direction and deliver effectively and efficiently.
• Ability to organise, prioritise and manage time / work effectively to meet deadlines.
• Be flexible to changing priorities based on department and business needs.
• Excellent written and verbal communication skills, with the ability to draft and adapt letters, answer, and respond to queries effectively.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, and Word.
• Excellent note / minute taking ability, with good attention to detail.
• Demonstrate and manage discretion / confidentiality, which is fundamental to the role and the credibility of the HR department.
• Experience of working within an aviation / logistics / manufacturing or similar 24/7 operational environment (desirable).

Abilities, Skills & Knowledge

• Ability to work on own initiative & operate under pressure.
• Able to take direction and deliver effectively and efficiently.
• Ability to organise, prioritise and manage time / work effectively to meet deadlines.
• Be flexible to changing priorities based on department and business needs.
• Excellent written and verbal communication skills, with the ability to draft and adapt letters, answer, and respond to queries effectively.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, and Word.
• Good IT skills to set up various meetings and training.
• Excellent note / minute taking ability, with good attention to detail.
• Demonstrate and manage discretion / confidentiality, which is fundamental to the role and the credibility of the HR department.
• Strive for continuous improvement.
• Show initiative and possess a “can do” attitude with a “problem identification – solution proposal” approach.

To Work at GPA you must:

• 18+
• Comply with UK Right to Work checks and provide associated relevant documentation at interview.
• Confirm your identity by providing a copy of your passport or driving licence.
• Upon request, provide GPA with a complete five year referencing history inclusive of all employment, self employment, and education. Any gap period of 28 days or more must be covered by a personal reference to which you must also provide contact details.
• Upon request, provide a Criminal Record Check Certificate (Level 1 Disclosure) from Disclosure Scotland. This must not display any disqualifying convictions as detailed on the Civil Aviation Authority website.
• Where applicable, undertake a Counter Terrorist Check (CTC) and understand that deployment to any security related activities is conditional upon the satisfactory result of such a check.

Equal Opportunities

We are proud to be a Disability Confident employer and are committed to applying equal opportunities at all stages of our recruitment and selection process. Reasonable adjustments will be made to our recruitment process to ensure that no applicant is disadvantaged.

We are also proud to be a Disability Confident Employer and guarantee interviews for any applicants with disabilities if they meet the essential criteria for the post, which is assessed from their Application Form.

We are committed to providing equal opportunities for all applicants/employees. It is our policy to ensure that there is no direct or indirect discrimination against any applicant/employee because of age, disability, gender reassignment, sex or sexual orientation, marriage or civil partnership, pregnancy or maternity, race, religion or belief (known as “protected characteristics”). Shortlisting is carefully monitored to ensure that selection is based on merit only.

Application Process

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