Wrap-around care and activities manager

Job Description

This role is offered on a full-time, term time plus 3 weeks basis and is a permanent position.

Salary of circa £27,000 per annum (pro rata)

Working Hours: 35 hours per week

Location: Edinburgh

Closing Date: 16/07/2026

Department: Administration

Region / Division: Edinburgh Academy

Job Role: Operational/Professional Services

Package Description

The school prides itself on its warm and welcoming community, inclusive of all staff. Our teaching staff work alongside the operational teams to ensure the smooth running of the school. We value the contribution of all team members.

Through involvement in the co curricular programme all those who work with us can bring their passions to work. Developing our talent is important to us. Access to training and professional development is available and encouraged.

Our reward package includes:

• Generous Defined Contribution Pension Scheme
• Access to onsite gym and strength & conditioning suite
• Employee Assistance Programme
• Employee Benefits Programme, including discounted access to health insurance, financial well being products, cycle to work and electric car schemes as well as discounts to a number of major retailers
• A hot lunch is provided during term time

Please note that this role does not offer visa sponsorship. The successful candidate must therefore be able to demonstrate their right to work in the UK.

As the position involves regulated work with children, the successful candidate will also be required to complete a PVG (Protecting Vulnerable Groups) application.

The Role

We are seeking an experienced and caring individual who is passionate about working with children and committed to providing high quality before and after School or Nursery care for our pupils. The post holder leads a team of early years practitioners and playworkers who create a warm, engaging space where children can learn, thrive and play.

Our wrap around provision consists of:

• After School Club for both Nursery and Junior School pupils (age 2 to 11)
• After School Activities Programme (mostly for P3 6)
• Early Birds Club (from 7.45am – 8.30am)

This is a full time, term time only post and would be ideal for an organised and proactive individual with experience of working in a school setting. The successful candidate would ideally be registered with SSSC or GTCS or be willing to register and undertake training in line with SSSC requirements. There will be an element of ‘hands on’ childcare when the children are in the service.

The post is available due to an internal promotion for the current postholder, and so is available from August 2026. It is offered on a full time, term time plus 3 weeks basis. Typical hours of attendance will be 10am – 6pm.

Main Responsibilities

(The following makes up the key elements of the job, but this is not an exhaustive list of all tasks.)

Leadership and Management:

• Lead the daily running of the wrap around care sessions, ensuring smooth operation and high quality provision for each part of the service
• Line manage staff, including organising rotas for each part of the service, identifying and organising training requirements, submitting timesheets and approving annual leave requests
• Ensure appropriate staffing levels, paying particular attention to staffing ratios for Nursery aged children, and work with HR to recruit new team members when required
• Establish and maintain an efficient pupil register, and work with Finance to ensure timely and accurate billing
• Ensure all third party suppliers are appropriately vetted with user service agreements in place
• Ensure prompt and effective communication with parents, including responding to ad hoc change requests and concerns

Administration:

• Ensure sessions and activities are uploaded to ‘School Cloud’ to allow parents to view and pick sessions and activities
• Produce class lists for teachers, practitioners and playworkers, as well as any external suppliers running activities
• Provide up to date pupil and activity lists to teaching and nursery staff to ensure they know which children are due to attend wrap around care and who is due to be collected at what time

Childcare and Activity Planning:

• Plan and deliver a broad range of stimulating, age appropriate activities for each part of the service, liaising with the Headteacher and teaching staff as required
• Ensure resources are used appropriately and replenished where required, working within the set budget
• Provide a welcoming, nurturing and supportive environment where all children feel safe and valued
• Ensure safe supervision of children with appropriate staffing ratios
• Provide healthy snacks and ensure good hygiene practices in line with Care Inspectorate requirements and Setting the Table guidance

Safeguarding and Compliance:

• Ensure all staff follow school safeguarding policies at all times
• Ensure compliance with health and safety, food hygiene, first aid and statutory requirements
• Conduct regular risk assessments and address any hazards or complaints promptly
• Administer first aid when required (training will be provided if needed)

The Ideal Candidate

The successful post holder will be:

• Be well organised and adaptable
• Able to build a rapport with young children, team members and parents
• Enjoy working as part of a team but also able to work under own initiative
• Patient and sensitive
• Able to stay calm in challenging situations
• Diplomatic. Use good judgement to make positive, quick decisions when necessary
• Discreet and ensure confidentiality is protected

Qualifications and Experience

SVQ (L3) Early Years Practitioner qualification or equivalent (D)

• Registered or eligible for registration with the SSSC or GTCS (D)
• Experience of managing, leading or supervising staff teams (E)
• Experience working with young children in a play, care or educational setting (E)
• Proficient in use of IT (E)
• A knowledge of First Aid, Food Hygiene and Child Protection Training (D)
• Experience of managing a budget and resourcing a setting (D)

About the school/organisation

The Edinburgh Academy is a fully co educational school. The School consists of a Senior School, Junior School and a Nursery Department. The School is a member of HMC. The Edinburgh Academy moved to full co education across the whole school in 2008. The Junior and Senior Schools are on separate sites, both of which have spacious grounds and sports facilities including extensive playing fields, an all weather sports area, and a large Sports Hall and Centre.