Vehicle Refurbishment Administrator

Job Description

Vehicle Refurbishment Administrator

A new opportunity has arisen to join the business as a Vehicle Refurbishment Administrator at our Livingston Refurb and Defleet site.

This is an exciting role for a highly organised and proactive individual who thrives in a fast-paced environment and enjoys delivering excellent administrative support. Working closely with operational teams, suppliers, and customers, you will play a key role in ensuring the efficient coordination of vehicle refurbishment and defleet processes, helping to maintain high standards of service and operational performance.

Other duties may be required of the post holder in addition to those listed above and below, to ensure that the requirements of the business are met at all times.

Key Responsibilities

• Managing day to day office operations including correspondence and document management and being first point of contact for our customers
• Coordinate with internal departments to ensure seamless workflow for our arrivals and despatches and ensuring accurate records of vehicles on site
• Checking daily reports to ensure all information is accurately recorded and vehicles are released on time and uploaded on to the system
• Keeping accurate records on shared spreadsheets of daily collections, release numbers and special customer instructions, communicating this with our security team to ensure a smooth handover
• Maintaining accurate records of any item out with the system to be charged at month end.
• Responsible for releasing vehicles on time and any anomalies that may arise.
• Uploading vehicles to the system through notification reports.
• Accurate record keeping, site exit checks, daily RPA & report checking.
• Order and manage office supplies and uniform.
• Maintaining accurate records, reports and filing systems.
• Ensure compliance with company policies and procedures.

Ideal Candidate

• Experience in a similar role required.
• Excellent written and verbal communications skills.
• Strong time management skills with the ability to adapt quickly to changing circumstances to ensure business demands are met.
• Proficient with Microsoft platforms and general office software.
• Attention to detail and strong problem solving skills

Benefits

• 30 Days Holiday Including 8 Bank Holidays
• Company Sick Pay That Increases With Length Of Service
• Pension With Greenhous Contribution
• Employee Discounts On A Range Of Products And Services Including Holidays, Days Out And Supermarket Shops
• Qualified Mental Health First Aiders
• Free Will Writing Service
• Free Mortgage Advice Service
• Free Eye Tests For VDU Users
• Free Flu jabs if you are ineligible through the NHS
• On-Site Parking (Site Specific)
• Cycle To Work Scheme
• EAP – Employee Assistance Program

Equal Opportunity Statement

Greenhous is firmly established as one of the largest dealer groups in the UK and has over 100 years’ experience in the franchised dealer world. We value diversity, equality and inclusion in all aspects of our business and encourage applicants from all backgrounds to apply.