Tender Specialist

Job Description

Duration: Permanent

Work type: Full time, Monday – Friday, 37.5 hours

ASCO Workforce Solutions are hiring on behalf of a client for a highly motivated Tender Specialist to support the delivery of high-quality, competitive tender submissions across our core Oil & Gas business and growing Energy Transition, Construction, Defence and Consulting markets.

Operating within a fast paced, international environment, you will play a key role in managing the end-to-end tender process, ensuring all submissions are compliant, commercially sound, and aligned with our strategic objectives. You will act as a central coordination point, working closely with internal stakeholders, subject matter experts, and clients to deliver clear, consistent and compelling proposals.

Key Responsibilities

• Lead the coordination and timely submission of all assigned tenders.
• Facilitate tender kick-off meetings, defining scope, responsibilities, timelines, and win strategy.
• Oversee compilation, review, sign-off, and submission of tender responses via the opportunity tracker.
• Input to the tender timeline providing visibility on opportunities, status, outcomes, and feedback.

Content Development & Quality Assurance

• Lead creation of compelling written and visual tender content, including graphics.
• Write new material, repurpose (and maintain) library content, and refine stakeholder inputs.
• Ensure responses meet regulatory, commercial, legal and technical requirements.

Stakeholder Collaboration

• Work with operational units to improve data quality.
• Align tender narrative with pricing schedules and commercial assumptions.
• Collaborate with HSSEQ, HR, Legal, Sustainability, Graphics and Marketing teams.

Client & External Engagement

• Serve as primary client focal point during tenders.
• Lead post-tender negotiations and support pre-contract discussions.

Minimum Skills / Knowledge / Experience

• Degree-qualified in a relevant discipline (e.g. Business, Engineering, Quantity Surveying, Supply Chain or Commercial Management).
• Demonstrable experience in tendering, proposals, or commercial roles within Oil & Gas or related sectors.
• Strong written communication skills, with the ability to present complex information in a clear and structured manner.
• Proven ability to manage multiple priorities and meet deadlines in a high-pressure environment.
• Effective stakeholder management and coordination skills.
• High standard of technical and commercial writing.
• Strong communication and interpersonal skills.
• Attention to detail and commitment to quality.
• Ability to analyse, structure and present complex information effectively.
• Collaborative approach with the confidence to engage and influence stakeholders.
• Strong organisational and time management capability.

Systems & Tools

• Experience with tender management systems, CRM platforms, or opportunity trackers.
• APMP (Association of Proposal Management Professionals)
• CIPS (Chartered Institute of Procurement & Supply)
• Contract & Commercial Management certifications