Stores Coordinator / Wholesale Administration Manager

June 8, 2024

Job Description

Job Title: Stores Coordinator

Salary: Negotiable upon experience circa 25k – 29k per annum

Location: Edinburgh

Job Type: Full Time, Permanent

Hours of Work: Monday – Thursday 07:30 – 16:45, Friday 07:30 – 16:00

Due to continued growth, we have an exciting new opportunity for an enthusiastic candidate to join the HF family in a permanent role that promises unique challenges, a varied workload and great career progression opportunities within the company.

We are currently looking to recruit a stores coordinator to join our Mechanical, Electrical & Fire Division.

The Position:

You will have strong administration experience, organisational skills, excellent communication and numerical skills and be happy to work in a team alongside like-minded individuals working to strict deadlines. Experience of working in an electrical wholesale environment would be advantageous

This is a long-term position with flexible working arrangements in our Edinburgh branch.

Personal Attributes:

The successful candidate will be working within the Contracting division, the main responsibility of the role will be to run the stores and process all material and plant order requests for the Edinburgh Electrical and Fire divisions. The ideal candidate will be expected to act as part of the purchasing / procurement team and as such your job role and responsibilities may occasionally be altered to help others complete their duties and to cover absence.

Daily tasks to include but are not limited to:

  • Maintaining stock levels – being aware of current stock levels and depletion rate & ordering stock as required on a regular basis.
  • Ensuring that material lines are processed in an accurate and timely manner.
  • Dealing with requisitions for materials / plant equipment and actively using existing inventory from the stores.
  • Daily processing of material and plant book out / returns lines for the Edinburgh office
  • Ensuring all faulty-warranty/surplus/non-standard items are returned for credit.
  • Ensuring that delivery notes are entered accurately onto the system for all goods received in accordance with procedures.
  • Maintaining all plant equipment in line with company procedures and ensuring equipment is within calibration.
  • Ensuring that all owned and hired plant equipment is tracked and kept up to date
  • Progressing orders to ensure delivery dates are met in line with contract managers’ requirements
  • Maintaining the Parts Required monitor ensuring that orders are placed on the system in an accurate and timely manner.
  • Price checking on orders and negotiating with suppliers in line with company processes
  • On a monthly basis, running the outstanding order report to cancel down any old orders.
  • Operate a variety of standard office machines; computer/copiers/scanners
  • File data and perform other routine clerical tasks as assigned and for other departments as required

What you Need:

  • Smart and tidy appearance
  • Excellent communication skills
  • Comprehensive numerical skills
  • Good time-management skills
  • Ability to work as part of a team
  • Ability to work on own initiative
  • Willingness to learn
  • Friendly, patient and polite nature
  • Product knowledge advantageous but not essential

Benefits / Additional Perks:

  • Private Medical Cover
  • Critical Illness Cover
  • Auto Enrolment Pension
  • Death in Service Insurance
  • Perkbox Subscriptions

Additional Information:

No Agencies please.

HF is an equal opportunities employer.

Please note your employment is conditional upon the Company’s receipt of satisfactory references and if requested by the Company, a satisfactory Disclosure and Barring Service check.

Disclaimer: due to the high volume of applications that we receive, we reserve the right to close a vacancy earlier than the advertised date. This is to ensure that we can manage application levels while maintaining a positive candidate experience. Once a job vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

Due to volume only successful candidates will be contacted.

Please click the APPLY button to send your CV and Cover Letter for this role.

Candidates with the experience or relevant job titles of; Stock Administrator, Senior Office Administrator, Administration Manager, Office Manager, Warehouse Administration Manager, Senior Business Administrator, Admin, Senior Administration Assistant, Office Administrator, Office Assistant, Reception, General Administration, Business Administrator, Admin Support, Secretary, Clerk, Support Administrator, Office Support, Business Support, Operations Assistant may also be considered for this role.