Senior Digital Workplace Engineer

Job Description

Senior Digital Workplace Engineer

Put your career on the map
Total Remuneration: £54,145 – £63,750
Pay Supplement:The base salary for this role is £46,677 – £59,353.This job qualifies for Digital, Data and Technology Annual Pay supplement 16% which is included in the total remuneration above.
Pension: 28.97% of base salary (RoS contribution)
Annual Leave: 38 days annual holiday, increasing to 42 days with length of service.
Duration: Permanent
Working Pattern: 35 hours per week. We are a flexible employer and will consider a variety of working patterns.
Location: Hybrid working. Our offices are based in Glasgow and Edinburgh. There is a requirement to attend the office regularly for workshops, planning sessions, and team days, as required by business needs.
Grade: Senior Executive Officer (SEO)
Closing date: 31 August 2025 at 11.59pm

Registers of Scotland (RoS)
Join an award-winning organisation recognised for its technology and innovation. RoS is a world-leading pioneer in land and property registration. We work to create data-led, digital solutions for the people of Scotland. Our full-stack teams design, architect, and build all our registration products in-house.

This job is for you if you want
Work with purpose: working for the people of Scotland to set the bar for land and property registration worldwide.
Flexible and hybrid working: depending on the role and team requirements, work when and where it’s best for you and your stakeholders.
Benefits: enjoy pay progression, pension contributions of up to 28.97%, up to a year’s parental leave, and 38 days annual holiday, increasing to 42 days with length of service.
Investment in professional development: we invest in all our people so that they have the right skills to be productive and confident in their job.
Diversity and Inclusion: We are an ‘Investor in People’ and a ‘Disability Confident’ employer. We are inclusive, stronger together, and committed to putting our people first.
Positive work culture: RoS is an agile, digital organisation using leading-edge technology.Colleagues understand their role in achieving our strategy and have the autonomy to deliver.

The Role

We’re looking for a strategic M365 leader to shape and deliver modern workplace solutions across SharePoint, Teams, Email, Power BI, and more. You’ll drive platform strategy, champion adoption, and set best practices organisation-wide. As the central decision-maker for M365 platform strategy, you will promote its adoption and ensure alignment with organisational goals.

In this role, you will serve as the technical subject matter expert for our core collaboration solutions, taking a lead role in managing service delivery, shaping strategic direction, architecting technical solutions, and implementing continuous improvements to enhance user experience and productivity. Your experience with the wider Microsoft 365 infrastructure will be essential in delivering integrated, scalable solutions.

You will also bring knowledge and experience of VFQ/Agile techniques, including Kanban, to support iterative delivery and continuous improvement. An ITIL Foundation certification would further support your ability to manage services effectively within a structured framework.

On a typical day you will

• Spot opportunities to modernise how RoS uses M365 tools
• Streamline processes to boost productivity and reduce manual effort
• Deliver smart solutions with SharePoint, Teams, Power BI, and Power Platform
• Collaborate with product managers, analysts, and UX to prioritise impactful work
• Partner with governance teams to mature our M365 platform
• Solve business challenges and showcase the value of modern workplace technology
• Identify tasks ripe for automation using PowerAutomate, PowerApps, or PowerBI
• Simplify tools by aligning M365 with existing platforms
• Mentor team members and guide strategic technical direction
• Bridge the gap between enablement and governance groups
• Shape best practices and architectural standards
• Present solutions to stakeholders and champion change

To learn more about RoS and what we offer visit our careers pages or watch this short video.

Hear from our colleagues about their experience of working within our Digital, Data and Technology teams on our website.

Key Responsibilities
Essential Criteria – Skills and Attributes for Success

Experience/Technical:
We will assess you against the following Experience and Technical skills during the application and assessment process:

• Proven success in designing, implementing, and supporting core modern workplace technologies including M365, SharePoint, Teams, Email, Power BI, application development.
• Experience in applying agile and lean practices, as well as implementing DevOps and ITIL processes and practices.
• Experience in building solutions using PowerAutomate / PowerApps / PowerBI / Bots (Power Virtual Agents) / AppStudio / OneDrive / SharePoint and other M365 components to bring value to business processes.
• Background in collaborating with departments to analyse workflows and identify areas for improvement.
• Experience of working in environments of a similar scale ( 1300 users) with Enterprise/Government grade controls and standards.
• Experience delivering strategies and designs including technical design, governance and risk considerations, and training requirements. Ability to present proposals to a range of audiences from users to executive management.
• Experience of working within a mature agile team where trust, communication, collaboration, forward thinking, workload visualisation and constructive challenge are key attributes.

Competencies
We will assess you against the following competencies in the application and assessment process:

Thinking wider
Understands how the team’s strategy aligns and contributes to wider organisational priorities and shares experience to create value.

Analysis and making effective decisions.
Ability to analyse wide range of data effectively and use to make effective decisions, taking all relevant factors into account.

Collaborating and partnering / Building capability for all
Experience of establishing and maintaining successful working relationships with key stakeholders while ensuring colleagues are effectively mentored to provide positive customer service and satisfaction.

Delivering a quality service
Ability to develop, implement, maintain, and review systems and processes to ensure professional experience is delivered consistently and effectively

Stage one – Application Process
To apply, click on ‘Apply now’ and complete the online application form.
You will need to submit:

• A CV outlining your career history and how you meet the technical/experience criteria (max 4 pages).
• Responses explaining how you meet the required competency aspects of the role (maximum 300 words per answer in the spaces provided).

Please note:

• If we receive a high volume of applications, we may complete an initial sift on Experience/Technical criteria and answer to Thinking Wider competency
• We reserve the right to invite candidates to participate in a telephone interview prior to being further assessed.
• Applications that are not accompanied by CVs or responses exceeding 300 words per competency will not be considered.
• We would strongly recommend that your statement is written in the STAR format (Situation, Task, Action & Result) and preparing your answers using software such as MS Word or Google Docs, and then uploading the file.
• We strongly advise you review our policy on responsible use of AI in the application process. RoS may check answers with an AI detection tool and will contact you for a pre-screening call to verify your responses.
• Applications and appointments are subject to a strict merit-based assessment process, in line with the Civil Service Recruitment Principles.

Stage two – assessment
If successful at application stage, you will be invited to an in-person interview which will include the following:

• Competency based interview
• Case Study Applied Exercise

Information on the Competency Framework

For further information on the competencies, visit our Competency Framework.

Recruitment timeline
Closing date: 31 August 2025
Application sift: Week commencing 1 September
Invites to assessment: Week Commencing 8 September
Interviews: Week commencing 15 September with assessments most likely taking place on 18/19/22/23 September
(Dates subject to change)

Feedback
Feedback will only be provided if you progress to interview stage.

Reserve List
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 12 months.

Nationality and immigration status
In general, only nationals from the following countries (and associations of countries) are eligible for employment in the Civil Service: the United Kingdom, the Republic of Ireland, and the Commonwealth. EU nationals (with settled or pre-settled status), certain EEA nationals, Swiss and Turkish nationals are also eligible for employment. Detailed provisions on determining eligibility on the grounds of nationality and, where relevant . click apply for full job details