Job Description
First Achieve’s Engineering Division are hiring for an Operations Co-oridnator for their client in Aberdeen who supplies cargo units to the offshore industry.
Core Purpose:
As an Operations Coordinator, you will work closely with the Operations team to ensure the accurate and timely entry of customer data into our Rental database (CSAM). You will play a key role in supporting the daily operations, meeting month-end deadlines, and ensuring customer satisfaction through the precise processing of customer movements and billing information.
Key Responsibilities:
- Accurately enter customer movements into the Rental database (CSAM) on a daily basis.
- Ensure customer data is updated correctly and meet month-end deadlines to allow for timely invoicing.
- Compile and submit daily reports to customers in line with contract requirements.
- Reconcile monthly tracker reports for customers as per contract requirements.
- Collaborate with the Operations department and customers to ensure accurate asset movements and data capture in the system.
- Work with Sales invoicing and customers to ensure accurate billing information.
- Update pricing information for key accounts in the Rental database.
- Provide administrative support to the UK Sales and Rental team as needed.
- Assist other areas of the Operations Department as required.
Health and Safety Responsibilities:
- Ensure the health and safety of staff under direct control or supervision.
- Carry out activities in line with risk assessments and good working practices.
- Report accidents and incidents promptly.
- Adhere to Group Health and Safety Policy.
Quality and Environmental Responsibilities:
- Comply with the ISO 9001 management system and Group Quality Policy.
- Follow recycling standards and proper disposal protocols.
- Reduce energy consumption by turning off electrical equipment when not in use.
- Report any spills to the Group QHSE Team/Line Manager immediately.
- Comply with COSHH assessments and use appropriate PPE.
Skills and Experience:
- Strong working knowledge of administration systems.
- Proficient IT skills, including Excel (essential).
- Excellent attention to detail with a focus on accuracy.
- Ability to work in a fast-paced environment and meet deadlines.
- Excellent written and oral communication skills.
- Well-organized and capable of working autonomously and as part of a team.
- Proactive with a strong initiative to solve problems and improve processes.
Qualifications:
- English – Pass at Standard Grade or equivalent.
- Maths – Pass at Standard Grade or equivalent.
Why Join our client?
- Competitive salary and benefits package.
- Opportunity to work in a fast-paced, collaborative environment.
- The chance to grow within a successful and expanding organization.
- A supportive team where your contributions are valued.
