Operations Administrator
Job Description
Our client is looking for an Operations Administrator for a contract position, located in Aberdeen.
ROLE
To support the Operations Manager and Supply Chain Lead with required administrative duties
RESPONSIBILITIES
- Use C-Sam to raise requisitions and POs and also Goods Receipt relevant items
- Update personnel tracker daily with personnel movements /holidays/offshore days etc.
- Update C-Sam with operational and rental charges to allow invoices to be created and submitted
- Liaise with Operations team to ensure up to speed with upcoming jobs and activities
- Organise staff travel including keeping track of return dates to ensure where changes are necessary the personnel are notified
- Update C-Sam with tool build information received from workshop promptly. Maintain tool maintenance/build records and ensure both electronic and hard copies are organised clearly and timely
- Assisting with facilities management, liaising with 3rd parties and updating the maintenance programme
- Assisting with materials control uploading certification, providing documentation for 3rd party inspectors.
- Other administrative duties that may be required.
- The above does not represent an exhaustive list of responsibilities and tasks but indicates the main responsibilities required from employees in the role. The company reserves the right to require employees to perform other duties from time to time.
REQUIREMENTS
The Operations Administration is expected to have the following qualities:
- Good communication skills with ability to build up relationships with internal teams and external clients
- Extremely organised and pro-active
- Ability to work in a team as well as on their own
- Ability to work well under time constraints associated with nature of day-to-day operations
- Excellent computer literacy including but not limited to Excel, Teams, Word, PowerPoint and have an aptitude to learn new systems if required
- Experience with ERP systems (i.e. Oracle, SAP, C-Sam, Maximo etc) desirable
