Office Co-ordinator

Other
Ross-shire
July 14, 2026
Permanent
Urgent

Job Description

Reception & Facilities Coordinator

Welcome to United Infrastructure – a dynamic company delivering critical infrastructure solutions across the utility and social sectors. We are looking for a professional, organised, and customer focused Reception & Facilities Coordinator to join our team.

Responsibilities

  • Act as the first point of contact for visitors, clients, and colleagues, welcoming and guiding them.
  • Manage visitor passes, telephone calls, and client enquiries.
  • Coordinate meeting room bookings, prepare rooms, and ensure refreshments and equipment are available.
  • Handle all deliveries, incoming and outgoing mail, and courier services.
  • Maintain a tidy reception area and client facing environment.
  • Provide local information and assistance, including travel advice and booking recommendations.
  • Execute regular checks of meeting rooms, kitchen areas, and communal spaces.
  • Replenish office and kitchen supplies as required and manage office supplies ordering.
  • Ensure meeting room equipment is operational, escalating issues where necessary.
  • Coordinate contractor visits, maintenance schedules, and building access management.
  • Support building access, including visitor passes and staff access cards, and manage visitor and disabled parking spaces.
  • Liaise with facilities providers, security teams, and onsite management to maintain a safe workplace.

Qualifications

  • Previous experience in reception, front of house, office coordination, or facilities support.
  • Excellent interpersonal and communication skills.
  • Professional, friendly, customer focused attitude.
  • Strong organisational skills with the ability to manage multiple priorities.
  • Independent work capability and effective teamwork.
  • High attention to detail and problem solving ability.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).

Equal Opportunities Statement

At United Infrastructure, we are committed to making every interaction a positive and inclusive experience. If there is anything we can do to support you, remove barriers, or make the process more accessible, please let us know – we want this to be the best possible experience for you.

Location

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