Job Description
Part-Time Administrator / Operations Support
Edinburgh 3 days per week £16.50+ per hour Office-based
Reed is recruiting on behalf of a well-established and friendly membership organisation based in Edinburgh city centre. Due to an exciting period of change, our client is seeking a Part-Time Executive Administrator to join their Operations team and support the smooth day-to-day running of the business.
This is a fully office-based role, working Tuesday to Thursday, approximately 21 hours per week.
The Role
This is a varied administrative support role within a small, collaborative organisation. You will provide practical, hands-on support across business operations, acting as a key point of contact for administrative queries and activities. The role sits within the Audit & Services function and reports primarily to the Operations Manager.
Training and ongoing support will be provided, and the organisation welcomes ideas from new team members on improving processes and ways of working.
Key Responsibilities
- General day-to-day administrative and operational support to the business
- Managing a shared business email inbox and responding to routine queries
- Coordinating and maintaining records, files and documentation
- Processing and tracking invoices, including logging, filing and basic system input
- Supporting monthly administrative checks linked to accounts and payments
- Maintaining supplier and contact records, including updating databases and lists
- Assisting with project work such as invoice archiving, data clean-up and information requests
- Supporting recruitment activities, including screening applications and arranging interviews
- Assisting with event coordination, meeting logistics and travel arrangements
- Providing flexible PA-style support to the Operations team as required
About You
- Previous experience in an administrative, office support or operations role
- Confident using MS Office and business systems
- Organised, reliable and detail-oriented
- Comfortable juggling multiple administrative tasks
- Strong communication skills and a collaborative approach
- Open to learning new systems and contributing to process improvements
(Finance or invoicing experience is beneficial but not essential.)
Working Pattern & Location
- 3 days per week: Tuesday, Wednesday & Thursday
- Hours: Approximately 9:00am – 4:30pm (30-minute lunch)
- Location: Office-based, Edinburgh city centre
Why Apply?
- Join a welcoming and supportive small organisation
- Varied administrative role with exposure to different areas of the business
- Opportunity to contribute ideas and make a real difference
- Stable, part-time position with clear structure and support
Apply now or contact Robbie Telfer @ Reed Edinburgh for a confidential discussion to learn more about this opportunity.
