Level 2 Operator – Vatting Administrator

Job Description

Level 2 Vatting Administrator (Double Day Shift)

Location: Kilmalid, Dumbarton.

Manager: Team Leader. Team: Bottling & Blending, Vatting.

About the Role

As a Level 2 Vatting Administrator, you will carry out administrative tasks, ensuring accurate documentation, ordering, and compliance processes within the department. You will maintain HMRC compliance, record keeping, inventory management, supplier liaison, and continuous improvement initiatives.

Key Responsibilities

• Regulatory compliance – maintain and record documentation to meet HMRC and excise duty regulations.
• Document & record keeping – maintain accurate records of spirit transfers, blending, and stock movements.
• System management – use digital tools such as Spirit Management Systems (SMP), EMCS, E1 Q-Pulse, and other data entry platforms.
• Inventory control – track stock levels of raw materials, including spirit batches, caramel, and filter sheets.
• Purchase orders & supplier liaison – order consumables and coordinate deliveries with suppliers.
• Time & attendance tracking – process time and attendance using My Options and Workday, including overtime, holidays, and absences.
• Reporting – provide performance data and reports to department management.
• Continuous improvement (CI) – actively participate in CI initiatives, including A3 projects.
• Communication & coordination – work closely with production teams, quality control, and logistics to ensure smooth vatting operations.

Required Skills and Experience

• Strong administrative and organisational skills.
• Experience in spirit processing, vatting or a similar production environment.
• Strong understanding of HMRC compliance and stock control processes.
• Proficiency in relevant data management and production systems.
• Ability to liaise effectively with suppliers and internal stakeholders.
• Attention to detail and accuracy in record keeping.

Why Join Us?

We offer a connected, international community, leadership opportunities, and a focus on sustainability and inclusion.

Benefits

• Competitive salary.
• Defined contribution pension.
• Private medical insurance, including income protection.
• Comprehensive Employee Assistance Programme.
• 20 days’ annual holiday (increasing with length of service) plus public holidays.
• Pernod Ricard share incentive plan and share ownership plan.
• Life assurance.
• An allowance each year to spend on our brands.
• Employee discounts from a range of high street retailers.

EEO Statement

We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other factors. Our recruiting team can provide reasonable adjustments during the application and interview process.