Legal Secretary

Job Description

The Role:

We are seeking a highly organised and professional Legal Secretary to provide comprehensive administrative and secretarial support to solicitors and legal teams. The successful candidate will play a key role in ensuring the smooth running of the department, managing client communications, preparing legal documentation, and maintaining accurate records.

Key Responsibilities:

• Audio and copy typing of legal documents, correspondence, reports, and contracts.
• Managing solicitors’ diaries, appointments, and meeting arrangements.
• Liaising with clients, courts, counsel, and third parties professionally.
• Preparing and amending legal documents and court forms.
• Opening, maintaining, and closing client files in accordance with compliance procedures.
• Managing incoming and outgoing post, emails, and telephone enquiries.
• Organising meetings and preparing relevant documentation.
• Filing, scanning, and maintaining electronic document management systems.
• Supporting billing processes, expense claims, and fee generation activities.
• Ensuring confidentiality and compliance with legal and regulatory requirements.

Person Specification:

Essential:

• Previous experience as a Legal Secretary or Legal Administrator.
• Excellent typing and document formatting skills.
• Strong organisational and diary management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite.
• Excellent communication and client service skills.
• Ability to manage multiple priorities and meet deadlines.