Legal Cashier

Job Description

The cashiering team is responsible for managing and maintaining the books and records of the group’s companies, including all general ledger and client ledger transactions.

The objectives of the Accounts Assistant (Legal Cashier) include, but are not limited to, all duties outlined in this document, while ensuring compliance with all relevant regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitor’s Accounts Rules, and The Solicitors Regulation Authority Accounts Rules).

The ideal candidate will have experience in a Legal Finance role.

The Role
You will be expected to accurately and efficiently undertake all standard legal cashiering duties, including but not limited to:

• Allocating and processing all bank receipts (Client & Office Account).
• Reviewing and setting up all electronic payment types (CHAPS, BACS, FastPay & International) on the firm’s electronic banking platforms, ensuring compliance with Anti-Money Laundering requirements before processing payments.
• Processing various accounting transactions in the financial management system, including payments, receipts, transfers, and bill payments for both client and office accounts. This also includes bill reversals, third-party cheques, and handling bulk transnational uploads.
• Managing all opening, closing, and day-to-day transnational movements related to client designated bank accounts using relevant banking platforms.
• Reviewing cheque requests to ensure they are authorised in line with internal policies and produced within approved timescales.
• Carrying out remedial actions on outstanding items identified by the daily bank reconciliation process, including investigating unmatched items, cancelling cheques over six months old, and returning allocated funds as per agreed internal procedures.
• Working directly with Directors, Partners, Fee Earners, and other staff on all aspects of client or firm transactions.
• Preparing and submitting regular cheque and cash banking.
• Running the monthly client account system interest calculator and any daily ad-hoc interest calculations as required.
• Electronically filing all daily working documentation to ensure immediate access for regulatory audit purposes.
• Providing support during the annual audit cycle.
• Attending team meetings and contributing to discussions on cashroom procedures, ensuring all process documentation is kept up-to-date.
• Assisting with any ad-hoc departmental duties as they arise.