HR Advisor

Urgent

Job Description

Our client is looking for an HR Advisor for a permanent position, located in Aberdeen (Hybrid Working).

ROLE

As an HR Advisor, you will be responsible for efficient, timely and accurate delivery of a professional HR service to the onshore population, providing day to day HR Generalist advice and support to a wide range of employees and managers based onshore in the UK and in satellite offices globally. As our HR digitalisation journey continues, we see that this role will be a key part of that transition and support our data integrity, analytics, and reporting requirements in addition to the core HR Advisory role.

RESPONSIBILITIES

This will be a varied role and one that will adapt to the needs of the UK & Global IRM region as our business evolves but some of the tasks you will be involved in include:

  • Ensures that HR business partnering within own client group operates within the requirements of the relevant local employment legislation.
  • Provides advice and guidance to managers on the application of company policies, for example supporting disciplinary, grievance and absence processes, ensuring that procedures are adhered to.
  • Supports management in the identification of resourcing requirements and co-ordinates the day-to-day aspects of recruitment and selection process in liaison with line managers and recruitment specialist.
  • Assists with the implementation and development of initiatives which promote and develop constructive Employee Relations within the region and between other company business units.
  • Coordinates HR processes in conjunction with local HR Employee Services, payroll and offshore personnel logistics functions with a focus on accuracy and efficiency.
  • Ensures the Performance Management Review and offshore appraisal process are embedded in the region and that any training needs are documented and actioned by the Learning and Development team.
  • Responsible for supporting employees and Line Managers with the ongoing Performance Management process
  • Maximises use of HR information systems to ensure delivery of accurate and timely information to customers and maintains the accuracy and compliance of data
  • Manages Employee Life Cycle process in collaboration with the Global HR teams and HR Resource Centre, establishing and maintaining good working relationships
  • Tracks and co-ordinates HR Administration activities between the organisation and the HR Resource Centre
  • Ensuring that the data protection policy is adhered to regarding confidentiality of personal information, access by employees to records.
  • Produces HR metrics on monthly basis to identify trends and suggests appropriate interventions as necessary.
  • Participate in the implementation of any global HR initiatives such as Compensation and Benefits, Staffing, HR Policy and Process developments.

Analytics

  • Using PowerBI reporting and HR metric dashboards to assist in providing data to the business for decision-making purposes
  • Automating data management and the communication, reporting and visualisation of information
  • Develop dashboards and reports that support a visual representation of various forms of HR data
  • Investigate root causes of data discrepancy, partner with stakeholders across the business to resolve these and put in place measures to ensure highest level of data integrity
  • Analysing data and statistics identifying efficiencies and trends relating to HR processes such as recruitment, turnover and compliance

Reporting

  • Creating, running and maintaining SAP HR reports
  • Undertake SAP data validation and data cleansing
  • Plan, implement and coordinate the delivery of reporting requirements in HR systems
  • Liaise with the communications team to co-ordinate global HR information, which is required for Team Talks, Village Halls and publications
  • Monitor the completion of mandatory initiatives such as the Compliance & Ethics annual campaign, Compass (Performance Review) etc.
  • Regularly monitor annual leave balances to ensure employees are taking the statutory holiday requirements as a minimum throughout the holiday year
  • Monitor monthly overtime reports produced by payroll and highlight any concerns to the HR Advisors for follow up as necessary
  • Undertake reporting on various recognition awards (Loyalty & SMART awards)

REQUIREMENTS

  • Appropriate level of tertiary education at Degree level in Human Resources or Business Management.
  • Relevant previous experience in a similar position and ability to demonstrate providing HR advice to management and employees, ideally within a global organisation.
  • A good working knowledge of employment legislation, ability to interpret HR policies and procedures and technical knowledge of employee benefits and associated administration schemes.
  • Great interpersonal skills with the ability to effectively communicate and present across all levels of stakeholders both internal and external.
  • Confident networking with an effective ability to influence at all levels of an organisation.
  • Organised, with an ability to prioritise workload during periods of high volume, as well as conflicting and changing priorities.
  • Good level of IT skills, proficient in Microsoft Excel, including how to use formulas & V-look up, Microsoft Office and have a comprehensive understanding of Human Resources Information Systems particularly SAP.

Location