Job Description
About Us
Elite Cooling Services Scotland is a growing engineering company working with a wide range of clients across multiple sectors. Due to continued growth, we are looking to recruit an Engineering Administrator to join our expanding team.
This role will be based full-time on-site at one of our largest client contracts in Prestwick, offering a great opportunity to be part of a key operation within the business and contribute to the success of an important contract.
Job Summary
We are seeking a highly organised and detail-oriented Engineering Administrator to support our engineering team. This is an entry-level role, ideal for someone looking to start their career, with full training provided.
The successful candidate will play a key role in ordering parts, liaising with suppliers, and supporting stock and inventory management, helping ensure engineers have everything they need to carry out their work efficiently.
Key Responsibilities
- Order parts and materials for engineers in a timely manner
- Contact suppliers to obtain quotes and place orders
- Raise purchase orders (POs) using internal systems (Sage & Tradify)
- Monitor and follow up on supplier lead times and deliveries
- Maintain accurate records of orders, suppliers, and documentation
- Support stock control and inventory management processes
- Assist with the organisation and management of the engineering store
- Use eMaint to:
- Update and manage inventory
- Log stock movements
- Create work orders
- Track and record equipment downtime
- Coordinate communication between engineers, suppliers, and internal teams
- Provide general administrative support including data entry, filing, and document management
Requirements
- Good communication skills, both written and verbal
- Strong organisational skills with attention to detail
- Computer literate (basic Microsoft Office skills preferred)
- Ability to manage multiple tasks and prioritise workload
- Quick learner with a proactive attitude
- Ability to work independently and as part of a team
Desirable (not essential):
- Previous experience in an administrative or office-based role
What We Offer
- Full training and development
- No prior experience required
- Opportunity to grow within the business
- Supportive team environment
- On site parking
- 20 days of holiday + Bank holidays off.
