EA

June 2, 2024
£35000 - £35000
Urgent

Job Description

Our client is looking for an EA in Dundee – this is a really exciting and interesting role!

Client Details

A leading firm

Description

  • Proactively manage extremely busy diaries, including scheduling meetings, appointments, coaching calls, business leader group sessions, and Teams calls. Anticipate scheduling conflicts, travel implications, and proactively resolve them. Provide gatekeeper” and “gateway” role.
  • Assist Managing Partner and Marketing Partner with Consulting responsibilities. This includes setting up Teams coaching sessions with clients, in person quarterly client sessions, as well as event management.
  • Communicate directly, and on behalf of the Managing Partner and Chair with Board members, partners, staff, and others on confidential and sensitive matters.
  • Work closely and effectively with the Managing Partner and Chair to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Assist the Chair with pulling together Board Packs, chasing appropriate Partners and key personnel for update reports to be fed into the Board Packs within agreed timescales.
  • Arrange domestic and international travel arrangements for the Managing Partner and Chair, including flights, accommodation, transportation etc. Ensure travel itineraries, meeting packs, are well-planned and executed smoothly.
  • Organise and facilitate meetings, including preparing agendas, slide decks, presentations, coordinating logistics including room bookings, and taking minutes when necessary.
  • Draft/type, proofread, and edit correspondence, presentations, reports, and other documents as needed. Ensure accuracy and consistency in all communications.
  • Complete ad hoc projects and assignments as assigned by the Managing Partner, Chair, Board members and other designated partners. Conduct research, compile data, and prepare reports or presentations as needed.
  • Support Finance Partner with monthly Head of Department financial summary reports and WIP meetings.
  • Provide general administrative support to the Managing Partner and Chair including expense reporting, document management, filing, and data entry.
  • Assist the Managing Partner with onboarding Consulting clients including set-up, Smart searches, production of fee notes, etc.
  • Build and maintain positive relationships with internal and external stakeholders, including partners, staff, clients, business network and other contacts, as necessary.
  • Protect the Managing Partner and Chair’s time by reading, researching, collating, and analysing information as needed.
  • Represent the Firm and Partnership in a positive light through great follow-through skills, and sound judgement.
  • Undertake any other appropriate duties as required to support the Managing Partner and Chair to enable them to fulfil their roles.
  • Carry out any other duties relevant to the needs of the Firm and as directed.
  • Assist administrative colleagues during busy periods and periods of absence.

Profile

  • Educated to degree standard or equivalent
  • Proven experience as an Executive Assistant or similar role, preferably supporting Managing Director/Board level executives. (Minimum 5 years relevant experience).
  • Exceptional organisational and time management skills
  • Strong written and verbal communication skills, with the ability to interact with people at all levels in a confident, professional manner.
  • Ability to prioritise tasks and multitask in a fast-paced environment
  • Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, and AI). Use of PowerBI desirable.
  • Occasional need to work extended hours to meet needs of business eg meet and greet at events, etc.
  • Discreet and comfortable handing confidential and sensitive information
  • Excellent interpersonal skills and the ability to work effectively with diverse teams
  • Flexible and adaptable to changing priorities and deadlines
  • Attention to detail and high level of accuracy in all work.
  • Strong data analytical skills, proactive problem solver, with a sense of urgency.
  • Dedicated to meeting the expectations of the Managing Partner, Chair, and other Partners by performing duties at the highest level possible on a consistent basis.
  • Strong business sense and can decipher priorities and make sound judgement calls when needed.

Job Offer

A competitive salary and excellent benefits

Location