Document Administrator

Job Description

Allstaff Manufacturing Division is offering a temporary, full time Document Administrator position located near Johnstone, Renfrewshire. Own transport is required.

Role Purpose

The Document Administrator will support the Operations Team by transcribing current Risk Assessments into a new standard template and reviewing each document for accuracy with the relevant Process Owner. The role will also support the conversion of existing Standard Operating Procedures (SOPs) into a new format, ensuring each revised document is accurate, clear, consistent and incorporates appropriate Health & Safety requirements.

Key Accountabilities

• Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness, and consistency.
• Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes.
• Support the conversion of existing SOPs into the new document format, ensuring they include appropriate Health & Safety information.
• Apply agreed document control standards, formatting, version control and naming conventions.
• Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
• Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
• Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.

Experience & Qualifications

• Previous experience in an administrative, document control, manufacturing, quality, operations or Health & Safety support role.
• Experience working with SOPs, Risk Assessments, controlled documents or process documentation.
• Experience collaborating across departments to gather, clarify and verify information.
• Practical understanding of manufacturing environments and safe systems of work.
• Experience working with key stakeholders to achieve common objectives.

Key Competencies

• Good working knowledge of Microsoft Word, Excel and Outlook.
• Excellent attention to detail and a high level of accuracy.
• Ability to prioritise workload and work independently.
• Strong communication skills and confidence to liaise with stakeholders at all levels.
• Good organisational skills and ability to manage multiple document workflows.
• Ability to follow standard templates and document control procedures.
• Willingness to learn manufacturing processes and Health & Safety requirements.

Key Relationships

• Process Owners
• Process Leads
• Team Leaders
• Health & Safety Advisors
• Quality / Document Control

Benefits

• Free parking
• On site parking