Coldstore Administrator (Kintore)

Job Description

• Support the day-to-day running of the Coldstore, working closely with warehouse and logistics teams
• Monitor and record all stock movements in and out of the Coldstore in real time
• Process orders, create picking lists, and ensure accurate dispatch documentation
• Coordinate goods-in and goods-out, including checking deliveries and resolving discrepancies
• Carry out regular stock checks and support stock takes and rotation
• Ensure all stock is correctly located, labelled, and traceable
• Liaise with drivers, hauliers, and third-party logistics providers
• Book deliveries and manage loading/unloading schedules
• Work with veterinary authorities to obtain export health certificates
• Maintain accurate records to support invoicing and audits
• Work to and support KPIs including stock accuracy and on-time dispatch

Person Specification

• Be a champion of Mackie’s supporting the aims and direction of the business.
• Friendly, confident, and skilled in written and verbal communication, able to build and maintain strong positive working relationships with diverse customer types.
• Able to work to a high standard of accuracy and efficiency.
• Ability to balance tight deadlines and multiple demands.
• Ability to maintain a solution focused mindset when dealing with impromptu challenges to find and execute solutions
• Comfortable working independently and collaboratively.
• Demonstrates a passion for delivering service that matches the quality of Mackie’s award-winning products.
• Strong attention to detail and accuracy with stock and paperwork.
• Lead by example displaying positive behaviours, motivating, and supporting staff.

Experience and Qualifications

• Previous experience in an administrative, warehouse, or logistics environment
• Comfortable working both in an office and within a warehouse/coldstore setting
• Strong attention to detail and accuracy with stock and paperwork
• Practical, hands-on approach with a willingness to get involved in operations
• Confident communicator, able to work with warehouse teams, drivers, and customers
• Good IT skills (Excel and Word essential; WMS/SAP desirable)
• Proficient in Microsoft Office suite.
• A full time permanent contract of 37.5 per week, Monday to Friday, and generous staff benefits including profit related pay and private health cover.
• A varied, hands-on role with exposure to warehouse and logistics operations
• Opportunity to develop within supply chain and coldstore environments