Christmas Co-ordinator – Fixed Term Contract

Job Description

Christmas Co-ordinator – Fixed Term Contract

Roseburn St, Edinburgh EH12 5PJ, UK

Job Description Elior Stadia – Bringing the Buzz to Matchdays & More

Scottish Gas Murrayfield is one of Scotland’s most iconic venues, delivering world class events all year round. As we prepare for our busy festive season, we are looking for a driven and organised Events Executive to support the planning, sales and delivery of our Christmas events programme.

This is a fixed term role focused on creating, selling and delivering a memorable Christmas offering, including party nights, private festive events and corporate celebrations.

You will play a key role across the full event lifecycle – from generating enquiries and converting sales, through to coordinating suppliers and ensuring seamless event delivery.

Working Pattern: 5 days out of 7 37.5 Hours Per Week – Fixed Term Contract until 18 January 2027

What you’ll be doing

As our Events Executive, you’ll support the full event lifecycle – from generating enquiries and securing bookings through to coordinating suppliers and delivering seamless events.

• Support the promotion and sale of Christmas party nights and private festive events
• Respond to inbound enquiries and convert them into confirmed bookings
• Proactively generate new business through outreach, networking and client engagement
• Prepare proposals, quotations and contracts tailored to client requirements
• Work towards and support delivery of revenue targets for the festive season

Event Planning & Coordination

• Plan and coordinate all aspects of Christmas events from confirmation through to delivery
• Liaise with internal teams (operations, catering, marketing) to ensure smooth execution
• Develop event schedules, function sheets and operational briefs
• Ensure all event details are captured accurately and communicated effectively

Administration & Reporting

• Maintain accurate records of enquiries, bookings and client interactions within the CRM system
• Track sales performance and support reporting on revenue and conversion
• Maintain strong organisation of event documentation and timelines

What can you bring?

We’re looking for someone who is enthusiastic, hands on and passionate about delivering exceptional service.

• Experience in events, sales, hospitality or a customer facing role
• Strong organisational skills with the ability to manage multiple events simultaneously
• Excellent communication and interpersonal skills
• Confident working with clients and delivering a high level of service
• Commercially aware with an interest in sales and revenue generation
• Ability to work in a fast paced, deadline driven environment
• Experience delivering large scale or seasonal events (e.g. Christmas parties, corporate events)
• Knowledge of venue or event operations
• Experience coordinating suppliers and event logistics
• Familiarity with CRM systems

What We’re Looking For

We’re looking for someone who is:

• Proactive and hands on
• Creative and detail focused
• Organised and able to juggle multiple priorities
• Excited by both the sales and delivery side of events
• Flexibility required, including evenings and weekends during peak event times
• Ref: 6445

What’s in it for you?

• A unique opportunity to lead and deliver a high profile Christmas events programme
• Work at one of Scotland’s most iconic venues
• Gain end to end experience across sales and event delivery
• Be part of a fast paced, collaborative and energetic team

Brilliant Work Deserves Brilliant Perks!

• Free, tasty meals – Enjoy tasty, nutritious food on us while you work!
• Flexible working – incl. part time roles, because life doesn’t run on a 9 5 schedule.
• Plenty of Time to Unwind – 28 days of holiday, and after two years, enjoy even more with 31 days.
• Leave for life’s important moments – whether family, personal or unexpected.
• Give back time – paid volunteering days for the causes you care about.
• Room to grow – career development and learning opportunities for all stages of your career.
• Financial security – pension schemes and life assurance.
• Exclusive discounts – save on entertainment, leisure, and even travel!