Business Support Administration Assistant

Job Description

Position Requirements and Responsibilities

General Office Administration
Maintain efficient and effective administrative systems and procedures.
Deal with incoming telephone calls passing to relevant person.
Produce and format letters, fee proposals, minutes of meeting, e-mails and reports, using audio typing equipment where required.
Issue letters, fee proposals, e-mails and reports on behalf of the teams.
Prepare and update staff company CVs
Prepare the company credit card report and issue to accounts.
Update records and databases.
Provide hospitality at meetings.
Attend and minute meetings.
Arrange meetings with external clients and internal team members on behalf of teams.
Organise site inductions for Engineers and monitor site passes for expiry/re-authorisation.
Assist in company archiving.
Assist in organising/maintaining company stationery/IT stock.
Assist in performing the weekly company van checks.
Dealing with incoming and outgoing mail.
Ad-hoc tasks to support the teams, such as travel requests and van logs, when and as required.

Qualifications & Experience
Educated to HNC/HND or Degree level, or/with at least 5 years relevant office experience.
Excellent knowledge of Microsoft packages, in particular Word, Excel, PowerPoint, Project, Visio.
Experience of diary management.
Good typing speed.

Desirable Attributes:
Excellent communication skills, both verbally and written.
Excellent attention to detail and good numeracy skills.
Takes initiative and problem solves.
Takes responsibility/ownership of tasks.
Willing and eager to learn.
Good telephone manner and client liaison skills.
Enthusiastic and interpersonal.
Embraces teamwork but can work independently without much direction.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.