Archive and Records Team Leader

Other
Aberdeenshire
July 4, 2026
Permanent
Urgent

Job Description

Key Objectives of the role include:

To provide a professional archiving service in relation to the records and images contained within Nucleus and to meet any public records requirements on behalf of all stakeholders.

Expectations:

  • Provide training and development where required.
  • HR duties including return to work interviews and approving annual leave.
  • Ensure Helpdesk is adequately covered and requests, accessions, retrievals and destructions are fulfilled within the expected timeframe.
  • Allocate tasks to the team to ensure objectives are met.
  • Ensure department and individual targets are consistently met.

Responsibilities

  • Always maintain high safety and security awareness.
  • Maintain compliance with Information Security as per the Nucleus and NDA Information Security Policy.
  • Liaise with NDA, other stakeholders and members of the public via email, telephone or letter requests.
  • Document and file storage record management.
  • Accessioning new document collections to the archive.
  • Document destruction process and shredding.
  • Data input into the Archive Management System.
  • Operate essential equipment, e.g. scanners, in a competent and responsible manner.
  • Work with the warehouse team to locate files requested through the Helpdesk and obtain location information for boxes.
  • Collect team data and statistics monthly.
  • Conduct spot checks and musters on controlled documents.
  • Control the movement of controlled documents.
  • Maintain all paperwork concerning controlled documents.

Location

The role will be predominantly based at our Wick site; however, travel to Hensingham and Warrington may be required. Travel expenses will be covered.

Reporting Line

Reporting to the Operations Manager, the successful candidate will:

  • Exhibit exemplary leadership.
  • Collaborate effectively across the organisation.
  • Place security at the centre of their working day.

Benefits

  • An exciting role for personal and professional development.
  • 23 days holiday plus bank holidays (increasing each year after 5 years).
  • Excellent company pension.

Location

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