Job Description
HSEQ Administrator – Kilmarnock
Boyd Recruitment are currently working alongside one of the leading companies operating in energy, renewable and telecommunication. Due to a promotion, our client is looking to recruit an HSEQ Administrator.
Our client s core business largely focuses on the Transmission and Distribution Energy Sector and as HSEQ Administrator you will work closely with the HSEQ Manager.
Main Purpose of Job:
The purpose of this role is to ensure high-quality general administrative support is provided to the HSEQ Team (Primary), Reception (Primary), Substations Project Managers (Secondary)
Key Tasks and Accountabilities:
- Resolve internal and external customer enquiries,
- Maintain accurate paper and computer-based records and filing systems.
- Maintain HSEQ and Training related registers and documentation e.g. Document Registers, Incident Registers, Employee Feedback Reports, HSEQ KPI Register, Audits, deviations, and other HSEQT registers
- Assist the HSEQ Manager and HSEQ team members in implementing, maintaining, and evaluating the HSEQ Integrated Management System.
- Produce correspondence, documents, reports and presentations.
- Undertake purchasing/financial duties as required, for example, processing invoices, requisitioning stationary/equipment and tracking costs related to HSEQ and training.
- Process incoming and outgoing mail
- Participate in, and positively promote the HSEQ Culture
- Attend and engage fully in any learning and development activities that are deemed appropriate by HSEQ Manager.
- Carry out all work in accordance with health and safety and any other legal requirements.
- Participate in team/business meetings as necessary.
- Coordinate arrangements relating to training courses
- Provide administrative support in the reception.
Key Performance Indicators:
- Not Applicable
Aptitudes Required:
- Organizational awareness
- Time Management and prioritization
- Critical thinking seeking relevant information
- Mental flexibility and ability to learn
- Driving change and improvement
- Digital fluency and cybersecurity literacy
- Team working skills
- Able to work under pressure and deliver results to a defined deadline
- Logical and analytical
- Can-do attitude, self-motivated
- Flexible
- Attention to detail
- Confident
- Good communication skills
Experience:
- Demonstrable knowledge of HSE regulations would be advantageous.
- Experience within the construction or utilities industry would be advantageous.
- Previous administrational experience would be advantageous.
Qualifications:
- Intermediate (minimum) skill level in Microsoft Office, Word and Excel (Essential)
English & Maths, academic achievement (Essential) - National 5 (N5)/GCSE s Maths and English
