Administrator – Business Support Team Ayrshire

Job Description

Role: Adminatrator

Working days: Monday to Friday

Working hours: 9AM to 5PM

Contract Type: Temporary 6 weeks (potentially ongoing)

What You’ll Do

As our Administrator, you will be the backbone of our Business Support Team, responsible for a variety of essential tasks that keep our operations running smoothly. Your key responsibilities will include:

• Provide administrative support to the Business Support Team to ensure smooth day-to-day operations
• Manage and maintain accurate records, databases, and filing systems (both digital and paper-based)
• Coordinate meetings, including scheduling, preparing agendas, and taking minutes
• Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate
• Assist with preparing reports, presentations, and business documents
• Monitor and order office supplies, ensuring the team has necessary resources
• Support onboarding processes for new staff, including documentation and system setup
• Maintain confidentiality and handle sensitive information in line with company policies
• Liaise with internal departments and external stakeholders to support business activities
• Track and update project or task progress using internal systems
• Ensure compliance with company procedures and administrative standards

Skills & Requirements

• Strong organisational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Attention to detail and high level of accuracy
• Ability to multitask and prioritise workload effectively
• Professional and proactive approach to work
• Previous administrative experience preferred

How to Apply

Please send your CV

Application Deadline: Insert Deadline

We are an equal opportunity employer and welcome applications from all individuals, regardless of background or experience.