Job Description
Are you a dynamic Office Administrator looking for a new challenge for 2025?
We are working with one of Perthshire s premier construction businesses with a vibrant and professional office based in the fair city looking to appoint an Administrator to their growing team. This is a fast paced office where those with a can do attitude and willingness to get stuck in from the outset thrive.
Reporting to the Business Manager, the main responsibilities you will have include:
Administration:
- Dealing with all calls received to the business in a professional, efficient and timely manner.
- Monitor and manage all incoming communications into the company email accounts ensuring all is proactively responded to or allocated to the correct persons.
- Record all new enquiries received and ensure proactively contacted and followed up by relevant persons.
- Type, issue and log estimates issued to clients.
- Responsible for overall filing and record document management for the business ensuring all information is up to date.
- Support Managers in allocation of jobs to site based Engineers.
- Support Managers in day to day admin tasks.
- Monitor and arrange for training for Engineers as and when required.
- Prepare reports and attend fortnightly Management Meetings with Directors and Managers.
- Minute taking and ensuring actions are implemented.
- Preparation and completion of new suppliers forms, contractors questionnaires etc.
- Liaising with Health and Safety Consultants as and when required.
- Update social media channels with latest project completions.
- Liaise with suppliers as and when required to place/process orders for awarded projects as and when instructed/required.
Accounts:
- Raise and issue all sales invoices for awarded and completed projects.
- Liaise with clients to ensure timely payment of invoices and accounts
- Process all incoming purchase invoices received onto Sage, allocating to correct project and obtaining sign off by relevant persons.
- Complete month end bank reconciliation and credit card reconciliations prior to submitting all information to Management Accountants.
- Process monthly supplier payment runs.
- Collating and calculating all weekly timesheets to ensure accuracy.
- Process weekly payroll.
Working hours are 8:45am – 5pm Monday – Friday, the office location benefits from free private parking and a strong public transport network nearby if needed.
We would love to hear from you if you are committed, organised, adaptable and a genuine team player. In return you will receive a very competitive salary and a warm and welcoming office environment to work in.
Interested? Then get in touch with Samantha today to find out more.
Pettigrew Recruitment Group Limited is an equal opportunities employer and acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. By applying for this job, you accept the T&Cs, Privacy Policy and Disclaimers which can be found on their website.
