Administrative Assistant
Job Description
We are looking for an Administrative Assistant to join our Facilities team in our Aberdeen office. In this role, you will provide an enthusiastic, effective and efficient administration service and ensure that internal and external clients receive a quality service in all respects. You will play a key role in supporting the office with all facilities matters.
This is an entry-level role and is suitable for someone looking to start their career within an office environment or who has previous administration skills. The role is based on site, 5 days per week in our Aberdeen office.
Responsibilities
- Play a key role in supporting the office with all facilities and administrative matters
- Manage meeting room reservations, ensure room set-up, arrange refreshments and catering, and assist with event organisation and set-up
- Monitor weekly visitors and share reports with the building security team
- Prepare client onboarding documentation, presentations, letters, reports and meeting minutes
- Screen incoming calls, assist with general enquiries and manage incoming/outgoing mail for the office
- Meet and greet visitors in the office
Qualifications
- Able to demonstrate good IT skills and experience with MS Word, MS Excel, MS PowerPoint and related programs
- Excellent communication skills, both verbal and written, and attention to detail
- Ability to work co-operatively and effectively within the team and the organisation
- Ability to manage multiple tasks simultaneously, meet deadlines and maintain a high quality of work
- Flexibility and the ability to remain calm under pressure
- Enthusiasm for client service and delivery
Benefits
- 25 days holiday (with the option of purchasing additional days)
- Lifestyle, health and wellbeing including financial wellbeing benefits such as financial tools, electric car scheme and access to a virtual GP
- Access to a suite of 300+ courses on demand developed by our in house talent development team
