Job Description
Aqua-Tech Recruitment and Technical Services are growing rapidly due to several large contract wins and as a result are looking employ our own Office/Payroll Manager to join the team.
About the Role:
We are looking for a proactive and detail-oriented Office/Payroll Manager to join our team in Edinburgh. This role will support both our office administration and finance functions, ensuring efficient management of day-to-day financial tasks and office operations. The ideal candidate will be responsible for managing various accounting processes, supporting payroll activities, and handling client and candidate timesheet approvals.
Key Responsibilities:
- Manage and monitor ETZ for candidate timesheets, including following up on submissions and client approvals.
- Generate and dispatch sales invoices.
- Issue remittance advice to suppliers.
Timesheet & Invoice Tracking
- Maintain a Control Spreadsheet to:
- Track incoming candidate timesheets and approvals.
- Cross-check candidate and supplier invoices submitted through ETZ against timesheets.
- Track all sales invoices produced and processed.
- Track candidate payments processed through CIS Payroll.
- Notify the relevant team members of weekly payment requirements.
Xero Accounting
- Process sales invoices from ETZ into Xero (via AutoEntry) and reconcile payments received.
- Process purchase invoices and staff expenses, matching transactions accurately.
- Post monthly payroll entries and make necessary adjustments (e.g., prepayments, accruals, depreciation).
- Reconcile bank and loan accounts.
- Generate monthly management reports, including Profit & Loss, Balance Sheet, and Aged Debtors & Creditors.
CIS Payroll Management
- Verify CIS subcontractors with HMRC and process CIS payroll payments.
- Produce and dispatch payslips and monthly CIS Payment and Deduction Statements.
- Reconcile and submit the monthly CIS300 return.
- Add CIS deductions to the PAYE payment due.
Qualifications and Skills:
- Previous experience in a similar office or accounting assistant role, ideally within a finance or payroll function.
- Familiarity with accounting software, especially Xero, and experience with systems like ETZ is advantageous.
- Strong organizational skills, with an ability to track multiple workflows and follow up as needed.
- Attention to detail and accuracy in handling financial data and documentation.
- Strong communication skills, both written and verbal, to liaise with clients, candidates, and team members.
Benefits:
- Competitive salary based on experience.
- Opportunities for professional development and training.
- Supportive and collaborative work environment.
- On-site parking
- Flexible working can be offered for the right candidate
