Accounts Assistant (Accounts Payable)

Job Description

Our Finance department is looking for an accounts payable assistant to join our Edinburgh team. This role is full time and based from our office at Haymarket Square.

Previous experience in a similar role is essential, legal accounts experience would be advantageous.

The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd and Wedderburn LLP group companies to include purchase ledger, general ledger and client ledgers. Within this team, the accounts assistant is responsible for a variety of tasks relating to invoice management, payment processing, and ensuring accurate financial records.

Responsibilities

• Processing a wide variety of invoices to the firm’s accounts payable system. This will include a combination of general ledger firm’s costs as well as client related professional expenses and disbursements.
• Processing and arranging payment of all firm’s employee and partner personal expense claims.
• Dealing with the group’s credit card and virtual credit card programmes, including processing transactions and reconciling accounts.
• The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
• Preparation of the firm’s weekly supplier payment run via BACS.
• Reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
• Dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm’s practice management system.
• To accurately file all working documentation within various online Cashroom filing locations as directed.
• Attending meetings and contributing to any group discussions on Cashroom procedures and ensuring Cashroom documentation is kept up to date at all times.
• To assist with all ad hoc departmental duties which may arise from time to time.

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio economic backgrounds.