14330 – PA to Executive Director, Commercial & Residential Services

Job Description

14330 – PA to Executive Director, Commercial & Residential Services

CSG / Accommodation, Catering and Events

Full-time: 35 hours per week, Monday to Friday

Open-ended (permanent)

Your next step starts here. Be part of something bigger.

We offer careers and roles in just about every area you can think of. Whether you’re looking to take the next step in your current specialism, explore a new challenge, or broaden your experience, we offer opportunities where you can flourish and make a real difference. Our people come from a wide range of backgrounds, each bringing their abilities and experiences to our organisation, helping us thrive and innovate together.

From student accommodation to café’s restaurants and hotels, this is a 24/7 organisation that embraces the traditional and the modern in equal measure. From historical buildings to state of the art technical and research hubs our mission is to ‘enrich student learning and growth as well as impact our local communities’ and our values drive everything we do.

The Opportunity:

We are seeking a highly skilled PA to provide exceptional support to the Executive Director of Commercial and Residential Services. In this dynamic role, you will handle highly confidential correspondence and liaise with a variety of organisations and senior figures.

The role involves efficiently managing and coordinating the Executive Director’s complex and demanding schedule, as well as organising and attending meetings, accurately handling all related administrative tasks such as preparing meeting papers, drafting agendas, taking comprehensive minutes, and coordinating meetings and events to maximise productivity.

It also involves overseeing the Executive Director’s inbox, monitoring emails and communications to prioritise urgent items and ensure timely responses. The postholder will provide additional administrative support to the wider directorate of Accommodation, Catering, and Events.

The ideal candidate will possess excellent organisational skills, the ability to manage sensitive information discreetly, and experience in a similar high-level administrative role.

Your skills and attributes for success:

School education to standard grade or equivalent, with recent experience working in a PA or senior administrative support role.

Meticulous approach to handling confidential and highly sensitive matters, combined with excellent written and verbal communication skills with the ability to communicate appropriately at all levels.

Experience of maintaining a demanding calendar for senior postholder(s).

Positive, confident, committed and flexible attitude to work.

IT literacy; (expert knowledge of Word, Excel, Outlook, PowerPoint, SharePoint and MS Teams).