O&M Planner – Works Coordinator

Job Description

Wind Farm Planner / Works Coordinator

Inch Cape is a 1080MW offshore wind farm situated 15km from the Angus coast in the North Sea. The power it generates will be transmitted 85 kilometres to a new substation at Cockenzie, in East Lothian, where it will enter the national transmission system. The project, valued at more than £3 billion, will contribute significantly to the UK’s carbon emissions reduction targets. Once complete its 72 turbines will generate enough electricity to power almost half the homes in Scotland.

Summary of Assignment

The Wind Farm Planner / Works Coordinator is responsible for planning, scheduling, coordinating and optimising all maintenance activities undertaken during the Operations & Maintenance phase of the offshore wind farm. The role acts as the operational hub between Engineering, Offshore Operations, Marine Coordination, Warehouse, Procurement and Contractors, ensuring maintenance activities are safely planned, fully resourced, technically prepared, efficiently scheduled, correctly documented and accurately recorded within the Computerised Maintenance Management System (CMMS). It is fundamental to maximising turbine availability, improving workforce productivity, reducing offshore downtime and ensuring full compliance with maintenance strategies, statutory inspection requirements and OEM maintenance programmes.

Key Collaborations

• Offshore Operations Manager
• Engineering Manager
• Marine Coordination
• Warehouse & Logistics
• Procurement
• HSE Manager
• OEMs
• Contractors
• Vessel Providers

Role Context

The Planner / Works Coordinator provides operational planning support for preventive, corrective and predictive maintenance, major component exchanges, inspection and blade campaigns, cable repairs, offshore substation maintenance, balance of plant maintenance, vessel campaigns, warranty works and reliability improvement campaigns. All work is planned in accordance with maintenance strategy, asset integrity plans, weather windows, vessel availability, personnel competency, spare parts availability, marine logistics and permit to work requirements.

Location

Montrose. (3 days a week in the office, 2 days WFH)

Responsibilities Maintenance Planning

• Develop detailed maintenance schedules covering annual maintenance, quarterly campaigns, weekly plans and daily offshore work plans
• Develop work packages for scheduled maintenance, corrective maintenance, campaign work, defect rectification and statutory inspections
• Ensure all maintenance activities are aligned with OEM recommendations and asset management plans

CMMS Management

Act as CMMS super user for maintenance planning, typically using IBM Maximo, SAP PM, IFS or Hexagon EAM. Responsibilities include:

• Creation of work orders
• Preventive maintenance schedules
• Corrective maintenance planning
• Resource allocation and labour planning
• Equipment history, asset registers and maintenance backlog management
• Failure coding, asset criticality assessment and maintenance KPI reporting

Maintain maintenance records to be complete, auditable and compliant.

Offshore Scheduling

• Coordinate vessel schedules, CTV utilisation, SOV campaigns, technician rotations and contractor mobilisation
• Balance priorities considering weather, marine restrictions, availability, commercial priorities and safety requirements
• Optimise offshore resource utilisation

Resource Planning

• Coordinate availability of technicians, engineers, contractors, OEM specialists, marine assets, lifting equipment, cranes and specialist tooling
• Ensure competency requirements are satisfied before mobilisation

Materials & Logistics Coordination

Work closely with Procurement and Warehouse teams to coordinate spare parts, consumables, major components, return of failed components, tooling, calibration and offshore containers. Ensure material availability before work commencement.

Maintenance Backlog Management

• Maintain an accurate maintenance backlog prioritised by asset criticality, safety, regulatory compliance, production loss, reliability and environmental risk
• Report backlog trends to Engineering Management

KPI Management

• Maintain planning KPIs such as schedule compliance, PM completion, work order closure, maintenance backlog, vessel utilisation, labour productivity, mean time to repair, mean time between failure, planning accuracy, deferred maintenance and repeat failures
• Provide weekly and monthly performance reports

Continuous Improvement

• Review maintenance effectiveness and identify opportunities to improve intervals, resource utilisation, offshore efficiency, CMMS quality, work pack quality, contractor performance and planning processes
• Support lean maintenance initiatives

Contractor Coordination

• Coordinate work with OEMs, service providers, inspection companies, marine contractors, crane contractors and specialist vendors
• Review RAMS, work packs, mobilisation plans and completion reports

Regulatory Compliance

• Health and Safety at Work Act 1974; Management of Health & Safety at Work Regulations 1999
• PUWER, LOLER, Electricity at Work Regulations, Work at Height Regulations, offshore wind safety rules and permit to work system
• Marine licence conditions and environmental management system
• ISO 55001 Asset Management, ISO 45001 Occupational Health & Safety, ISO 14001 Environmental Management

Ensure maintenance activities satisfy statutory inspection frequencies and OEM requirements.

Skills

• Strong safety leadership and judgement
• Technical depth in HV operations and maintenance
• Structured problem solving and root cause analysis
• Clear written and verbal communication for both board level and field audiences
• Planning and coordination under outage and fault conditions
• Commercial awareness and risk based decision making
• Ability to influence contractors, OEMs and internal stakeholders

Knowledge Essential

• Offshore wind operations experience in the O&M phase
• Maintenance planning expertise
• Experience with computerised maintenance management systems
• Preventive and corrective maintenance, asset management, offshore campaign planning, contractor coordination, resource planning and logistics planning

Experience using one or more: IBM Maximo, SAP PM, IFS, Hexagon EAM.

Desirable

Knowledge of ISO 55001, reliability centred maintenance, risk based maintenance, FMECA, lean maintenance, Power BI, Primavera P6, Microsoft Project.

Experience of offshore logistics planning.

Training

• GWO Basic Safety Training
• Offshore Medical
• Offshore Survival
• Permit to work awareness
• CMMS Administrator Training
• Planning & scheduling certification (desirable)

Qualifications

• Degree, HNC or HND in Engineering, Maintenance Management, Mechanical Engineering, Electrical Engineering or Marine Engineering
• Demonstrable experience in offshore wind, utilities, conventional generation, marine energy or comparable operating environments

Contact

Questions? Reach out to Oscar Martos, HR team at Inch Cape offshore wind.

This application is open and all suitable candidates are encouraged to apply.