Workplace Coordinator

Job Description

Workplace Coordinator

Location: Barbara Ritchie House, Livingston

Salary: £16.00 per hour

Hours: 35 hours per week

Working Pattern: Monday to Friday

Contract Type: Permanent, Full Time

We are looking for a professional and organised Workplace Coordinator to join our team at MSC Cruises in Livingston. This newly created role will support the successful mobilisation of a new site, acting as a key point of contact for workplace services and providing administrative and front of house support. As Workplace Coordinator, you will help create a welcoming, efficient and professional environment for employees, visitors and stakeholders while ensuring workplace services run smoothly on a day to day basis.

What you’ll do

• Act as the first point of contact for visitors, contractors and colleagues
• Provide reception and front of house support
• Coordinate workplace services and administrative activities
• Support meeting room bookings and workplace scheduling
• Maintain accurate records, documentation and reports
• Assist with site communications and stakeholder engagement
• Support mobilisation activities and ongoing workplace operations
• Ensure compliance with company policies and procedures
• Build positive working relationships with colleagues, clients and suppliers

What you bring

• Previous experience in a workplace coordinator, receptionist, administrator or similar role
• Strong organisational and time management skills
• Excellent communication and customer service skills
• Ability to manage multiple priorities effectively
• Good IT skills, including Microsoft Office applications
• Professional and proactive approach to work
• Ability to work independently and as part of a team

What We Offer

• Unlimited access to an online platform offering mental health and wellbeing support
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support
• Cycle to Work Scheme to help colleagues do their bit for the environment whilst keeping fit
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities
• Flexible and dynamic work environment
• Competitive compensation
• Full training and full protective uniform supplied

About Sodexo

At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Inclusive Employer

We are committed to being an inclusive employer. We are a Disability Confident Leader employer. We welcome and encourage applications from people with diverse experiences, backgrounds and identities. We are a forces friendly employer.