Site Based Administrator

Job Description

Site Based Administrator

Department: Group Services

Employment Type: Permanent – Full Time

Location: Glasgow

Reporting To: David Keogh

Description

Join OCU Group as a Site Administrator and play a key role in supporting the successful delivery of a major live construction project at Devilla Wood. Working closely with the Project Director, Project Manager and wider project team, you’ll help ensure the smooth day-to-day running of the site office and provide vital administrative support across the project.

This is a varied and hands on role where no two days are the same, offering exposure to project delivery, document control, onboarding, training coordination and stakeholder support. You’ll be a central point of contact for the team, helping maintain organisation, accuracy and efficiency across site operations. If you’re highly organised, proactive and enjoy working in a fast paced environment, we’d love to hear from you.

What you’ll do

• Manage day to day office administration and ensure the smooth running of the site office.
• Handle incoming emails, telephone calls and correspondence.
• Maintain electronic and paper filing systems, ensuring records are accurate and up to date.
• Coordinate business travel and accommodation bookings for project personnel.
• Order office supplies and support office facilities management where required.
• Support onboarding and induction processes for new employees and contractors.
• Assist with the coordination of training activities and maintain training records.
• Prepare, format and distribute reports, spreadsheets, presentations and project documentation.
• Support the tracking of purchase orders, invoices, supplier information and project costs.
• Provide administrative support to the Project Director and Project Manager.
• Assist with document control and project information management activities.
• Coordinate meetings, take minutes and track actions through to completion.
• Maintain accurate records across company systems and shared platforms.
• Support the wider project team with administrative tasks as required.

What you’ll bring

• Previous experience in an administrative, office support, site administration or coordination role.
• Strong IT skills, including Microsoft Word, Excel, Outlook, Teams, PowerPoint and OneDrive.
• Excellent organisational and time management skills.
• High level of attention to detail and accuracy.
• Ability to manage multiple priorities and work effectively in a busy environment.
• Strong written and verbal communication skills.
• Ability to work independently, use initiative and solve problems proactively.

• Previous experience working on construction, engineering, infrastructure, utilities or project based environments.
• Experience supporting project teams, site teams or operational departments.
• Familiarity with document control systems and shared digital workspaces.
• Experience coordinating training records, onboarding or compliance documentation.
• Confidence working with a range of internal and external stakeholders.