Senior Document Controller

Banking & Financial Services
Aberdeenshire
June 14, 2026
Permanent
Urgent

Job Description

Our client, an Oil and Gas Operator based in Aberdeen is seeking a Senior Document Controller. Experience at Senior level is essential as this role would deputise the Team Lead. This is a long-term PAYE contract role initially until 30 June 2027.

Overview

The role:

  • Execute Document Control support across the business using functional Processes and Procedures. Provide a high level of service influenced by Safety, Compliance, and Company objectives.
  • Key support includes delivery to the following Business Units:
    • Assets
    • Major Projects/Contracts
    • HSE&A
    • Subsea Operations

Key Duties

  • Ensuring Group Mailbox E-Mails assigned appropriately.
  • Accountability for Emergency Response related support.
  • Core involvement with Late Life/Decommissioning Engineering Projects.
  • Pre/Post Campaign support delivery for Subsea Operations including Safety Critical Close-Out.

Safety Responsibilities

  • Controlled Hardcopy Inspections – Responsibility for Schedule to ensure controlled hardcopies inspected on an annual basis, including Primary/Secondary Emergency Response and Offshore Installations.
  • Safety Critical Documentation As-Building/Close-Out – Monitor prioritisation, input into Company Safety Tool monthly in line with Key Point Indicators.

Qualifications & Skills

  • Good communication and interpersonal skills.
  • Flexibility to Business demands, both proactively and reactively.
  • Able to work both as part of group and with own initiative to deliver individually.
  • High attention to detail and accuracy.
  • Experience in Document Management ensuring all documents are properly filed, archived, and retrievable.
  • Distribute documents to relevant stakeholders in a timely manner within processing target metric.
  • Controlled Document Control Management Systems experience both Admin and Engineer.
  • Knowledge of Operational Document Control methodologies and best practice.
  • Ability and willingness to provide Internal/External Training, raise Document Control awareness.
  • Ensure confidentiality and security of sensitive information.
  • Familiarity with As-Building/Safety Critical Close-Out.
  • Handled Archive/Legacy related Documentation requests.
  • Maintain a continuous improvement mindset including Process Innovation and Efficiencies.
  • Confidentiality and integrity.
  • Ability to work under pressure and meet deadlines.

Minimum Qualifications

  • A minimum of Standard Grade Education or equivalent. Higher/tertiary qualifications desirable.

Location

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