Logistics and Warehouse Coordinator

Job Description

Our client, an energy sector service company, are currently hiring a Logistics and Warehouse Co-ordinator in Aberdeen.

Role: Logistics and Warehouse Co-ordinator

Work Location: Aberdeen, there may be some business travel to Ågotnes, Bergen but this is not yet confirmed.

Business/Corporate Unit: PDE (Project Development & Execution)

Accountable Manager: Procurement Manager

Role Summary

• The Logistics and Warehouse Co-ordinator reports to the Contracts and Procurement Manager and will be an integral part of the Project Supply Chain & Procurement Team, working collaboratively within the project organisation, in alignment with the supply chain function, using systems, procedures, and established processes.
• Accountable for the management of all logistics activities, and warehouse matters related to the project.
• Support purchasers in expediting activities, ensuring that materials are delivered timely, in a cost effective and complete condition along with complete documentation in accordance with contract requirements.
• Ensure material received is fully accounted for during the execution phase until handover to operations team.

Accountabilities

• Ensure that the day to day activities within the team are carried out in accordance with the company HSEQ policies.
• Ensure that all activities are carried out in conformance with laws and regulations, contractual requirements, and our Management Systems.
• Be fully responsible for the safety in their area of authority.
• Ensure all logistic and warehouse activities for the project are carried out according to AP303 Expediting & Logistics Procedure and AP304 Management of Inventory & Warehouses, and other established Supply Chain Processes.
• Further develop and optimise the project logistics processes in association with freight forwarder, the established Logistic and Warehouse function, and project team.
• Co ordinate suppliers, logistics partners, and freight forwarding agent to ensure all logistics activities, including packing and documentation, comply with laws and regulations and requirements.
• Ensure required documentation is checked before materials are dispatched from suppliers and subcontractors, and that delivery notifications are provided timely to the project team.
• Ensure timely preliminary recording of goods receipt according to delivery note.
• Ensure inspection and final goods receipt of all delivered goods to the project, in close cooperation with counterpart in Operations.
• Report OS & Ds and follow up on discrepancies in close cooperation with purchasing team.
• Co ordinate with yard, logistic partners and freight forwarder to ensure Customs clearance in a timely manner.
• Keep track and traceability of suppliers and subcontractor materials throughout the procurement cycle until handover to operations.
• Work closely with warehousing counterparts to ensure safekeeping, traceability and adequate preservation of all project materials.
• Support with expediting activities and update systems, and report delays as required.
• Co ordinate with stakeholders in projects and operations team to ensure spares and supplies for preservation, maintenance, and start up are available in time manner.
• Keep track of quantity delivered, stock levels, material transactions, transport costs and ensure efficiency for project materials.
• Co ordinate with freight forwarder to document deliveries and process billing.
• Maintain good working relationship with freight forwarder and internal stakeholders.
• Prepare status report for management, as required.

Skills and Experience

• Minimum 10 years’ relevant experience within supply chain and logistics management, gained within projects in the offshore industry.
• Experience with handling of international logistics and custom clearance in UK.
• Experienced in coordinating projects across the full procurement and logistics cycle.
• Structured and strong organisational and documentation handling skills.
• Committed to the highest level of business ethics and integrity.
• Good negotiation skills.
• Good communication skills, both written and verbally.
• Strong interpersonal and collaborative skills.

Qualifications

• Relevant education or business qualification in Supply Chain Management.
• Advanced English language.