Senior Department Administrator – Certification Lead

Job Description

Senior Department Administrator – Certification Lead

Would you enjoy playing a critical role in ensuring equipment safety, quality, and compliance in a fast paced operational environment?

Are you motivated by coordinating certification, inspection, and quality processes that directly support safe and efficient project execution?

Responsibilities

• Overseeing and coordinating job out certification and inspection activities.
• Preparing complete certification packages for equipment prior to load out.
• Ensuring all asset related information is accurately recorded and appropriately stored.
• Compiling certification packages in line with predetermined company standards.
• Coordinating with QC/Certification Engineers and Chargehands to identify equipment requiring recertification to meet job duration or parameters.
• Liaising with Lifting Engineers to highlight equipment requiring lifting inspections.
• Providing timely copies of relevant lift certification to the logistics department ahead of load out.
• Completing or supporting completion of client documentation related to load out requirements.
• Ensuring the location of all equipment is known prior to inspection visits.
• Notifying Workshop Leads of inspection schedules and confirming availability of support personnel.
• Accompanying Inspectors during all yard and workshop inspections and release activities.
• Communicating inspection concerns or non conformances promptly to management.
• Scanning completed certification data books and uploading them to job specific certification folders upon job completion.
• Ensuring hard copies of certification data books are correctly placed with the load out unit, with locations logged on pre dispatch forms.
• Filing or transferring certification documentation to certification support teams for processing.
• Participating in the on call rota as required.
• Contributing to additional activities as needed to fully exercise professional capabilities.

Qualifications

• Bring relevant industry experience in a certification or quality related role.
• Demonstrate awareness of certification standards and their practical application.
• Show understanding of equipment legislation and applicable industry standards.
• Be competent in Microsoft Office applications.
• Work effectively with minimal day to day supervision.
• Anticipate future requirements and plan proactively.
• Exhibit flexibility and adaptability across a broad range of responsibilities.
• Apply strong interpersonal, communication, and coordination skills.

QHSE responsibilities

• Ensure all applicable quality and operational procedures, as defined in Baker Hughes policies, are adhered to at all times.
• Perform all activities in accordance with Baker Hughes safety and environmental procedures.
• Ensure all incidents and accidents are immediately reported and that all required documentation is completed.

Benefits

• Contemporary work life balance policies and wellbeing activities
• Comprehensive private medical care options
• Life insurance and disability programs
• Tailored financial programs
• Additional elective or voluntary benefits

Internal title

The Baker Hughes internal title for this role is: Dept Administrator Sr

EEO Statement

Baker Hughes Company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.