Accounts Payable Officer – Finance

Job Description

The role

An NVQ3 qualification in a related topic is required, however, exceptions will be made for candidates with excellent relevant experience.

Background

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Scope of the Accounts Payable Function

The Accounts Payable department is responsible for the payment of supplier invoices on behalf of NHS Greater Glasgow and Clyde. We process in the region of 500,000 invoices annually with a total approximate value of £2 billion. We work closely with other departments in the wider finance function such as Procurement, Management Accounts and Treasury to maintain positive relationships with our key suppliers and ensure timely payment of invoices. The purpose of this role is to support the Financial Services function by processing high volumes of supplier payments timeously whilst ensuring appropriate systems of control are maintained.

Visa Sponsorship

No Band 2 roles are eligible for sponsorship under the Skilled Worker visa or Health and Care Worker visa routes. For Band 3 roles, only posts of 32 hours per week or more may meet eligibility. NHS Greater Glasgow and Clyde cannot provide a Certificate of Sponsorship for roles that do not meet these criteria, and applications requiring sponsorship will not be considered.

Duration, Location and Working Pattern

Caledonia House
Monday to Friday, 09:00 to 17:00
The department operates a hybrid working policy, however, candidates should be prepared to travel to the Glasgow based office when required by the department.

Key responsibilities

• Ensure NHSGGC Standing Financial Instructions are adhered to and audit requirements met
• Be aware of and comply with all departmental operating procedures
• Perform all checks on invoices and related documentation in accordance with the above requirements
• Process all payment documentation through a variety of computerised financial management systems
• Adhere to strict weekly and monthly accounting deadlines
• Investigate queries and differences on invoices, orders, GRNs and expense claims
• Liaise and communicate with other internal and external parties
• Arrange paperwork and also supporting documentation for creation of new creditors/amendments to existing creditors and submit to officer responsible for updating creditors data
• Reconcile supplier statements to financial ledger
• Use MS Office, with particular proficiency in MS Excel required
• Assist AP Team leader and provide cover including generating system payment files
• Assist with the production of statutory accounts by collating payment information on inter NHS suppliers and other government funded bodies
• Ensure all input accurately records all necessary information on VAT recovery, Construction Industry Tax Scheme compliance, and computerised prepayments
• Investigate enquiries and queries from suppliers and staff and provide assistance and advice as required

Knowledge, training, qualifications and/or experience required to do the job

• An NVQ3 qualification in a related topic is required, however, exceptions will be made for candidates with excellent relevant experience
• Purchase ledger and financial experience, and experience of using financial systems, is desired but not essential

What we offer

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e learning and classroom based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Contact

Accounts Payable Manager, Wendy Doyle