PA to the Heads of Sixth Form and Middle School

Job Description

PA to the Heads of Sixth Form and Middle School

Brighton College is seeking to appoint a PA to the Heads of Sixth Form and Middle School on a full time, permanent basis.

Reporting to: Assistant Head (Head of Sixth Form) and Assistant Head (Head of Middle School)

Main purpose of the role: As PA to the Heads of Sixth Form and Middle School you will provide essential secretarial, project management and administration support to the Assistant Heads.

General Duties and Responsibilities:

• Essential day to day secretarial and administrative duties.
• Diary management for the Heads, particularly organising meetings with pupils, parents, and staff, arranging staff appraisals, and completing general PA duties such as sending out formal letters and communication.
• Attending and producing minutes for meetings chaired by the Heads of Section or Heads of Year.
• Organising, in conjunction with the Heads of Section or Heads of Year, parent facing events in both sections of the school, such as parents’ evenings, options evenings, and university information events.
• Plan and arrange socials, Sixth Form Taster Week, and Post Exam Enrichment Week.
• Oversee the administration of the annual Leavers’ Ball and Graduation events for the departing Upper Sixth pupils.
• Work with the Sixth Form team to provide administrative support in the UCAS process and in the arrangement of pupil mock university interviews.
• Manage the administration of whole year group trips across both sections of the school, including the annual Lower Sixth trip to Auschwitz Birkenau.
• Oversee updates to year group sections of SharePoint and the Staff Hub and take ownership of their own development of proficiency in the various pieces of software used in the day to day implementation of the role.
• Assist with administration of external exams (particularly Results Days) and arrangements for internal exam re sits and Easter Revision Week.
• Assist with arrangements for assemblies (room bookings and external speakers).
• Take on a small number of wider administrative tasks within the College as directed by the Administration Team Manager.

Hours of Work:

The preferred hours of work are 8:00 am to 5:00 pm, Monday to Friday inclusive (with a one hour unpaid lunch break), working term time (35 weeks), with the potential to work up to an additional 1 to 6 weeks to be discussed at interview.

Remuneration:

The salary for this role will be competitive and dependent on the agreed working weeks.

Holidays:

Holiday entitlement is included in the salary for this role. All holiday is to be taken outside of the working weeks.

Benefits:

• Complimentary lunch is provided.
• Free tickets to the College’s music, dance and drama performances.
• Job specific Learning and Development programme available to all employees.
• Life Cover is provided whilst working at Brighton College after successfully passing probation period.
• Contributory pension scheme with matching contributions from the employer up to 9%, which all eligible employees will be automatically enrolled into within three months of commencement of employment.
• Employee benefit and discount platform.

Wellbeing:

• Subsidised gym membership for the School of Science and Sport is available, which includes access to yoga and Pilates classes, meditation sessions and use of the gym and swimming pool.
• Personalised health and wellbeing consultations.
• Generous sickness policy.
• Comprehensive wellbeing package.
• Access to books, magazines and DVDs from the College Library.

Safeguarding and Equal Opportunities:

Brighton College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Any offer of employment will be subject to successfully completing pre employment checks, including an enhanced DBS disclosure, the receipt of satisfactory references, the College’s pre employment medical questionnaire, relevant original ID documentation and examination certificates. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children. The College is committed to ensuring that the recruitment and selection of staff is conducted in a manner that is systematic, efficient and effective and promotes equality of opportunity. Our full equal opportunities policy is available on the ‘Careers’ page of our website.