Project Co-ordinator

Other
Midlothian
March 8, 2026
£60000 - £60000
Permanent
Urgent

Job Description

What You’ll Be Doing:

Project Coordination:

  • Supporting refurbishment and fit out projects from concept to completion
  • Coordinating timelines, schedules, and key milestones
  • Acting as the central link between contractors, suppliers, site teams, and internal stakeholders
  • Monitoring site progress and proactively flagging risks, delays or issues

You’ll help ensure every project is delivered on time, on budget and to our clients’ award winning brand standards.

Managing contractor & supplier relationships:

  • Chasing quotes, lead times, progress updates and snagging completion
  • Assisting with tender processes and quote comparisons
  • Maintaining accurate contractor and supplier records
  • Ensuring all required documentation is in place (insurance, RAMS, certifications)

Procurement & Purchasing:

  • Procuring small wares, FF&E, fixtures, fittings and equipment
  • Raising and tracking purchase orders in line with company procedures
  • Monitoring budgets and identifying savings or overspend risks
  • Coordinating deliveries to ensure sites receive the right items at the right time

Project Administration:

  • Maintaining project trackers, documentation and cost reports
  • Taking meeting minutes and following up on actions
  • Managing snagging lists and supporting handovers
  • Assisting with project close out and post project reviews

Brand & Operational Standards:

  • Aligns with our client’s brand standards
  • Works practically within live hotel environments
  • Supports operational efficiency and guest experience

If you’re proactive, detail driven and ready to take ownership – we’d love to hear from you.

What we are looking for:

  • Proven experience as a Project Coordinator (hospitality, hotels or leisure preferred)
  • Strong procurement and purchasing experience
  • Experience supporting refurbishments or fit out projects
  • Confidence in managing and chasing contractors and suppliers
  • Exceptional organisational and administrative skills
  • Strong attention to detail
  • Ability to juggle multiple projects simultaneously
  • Experience working on live hospitality sites
  • Knowledge of hotel operations and back of house requirements
  • Familiarity with FF&E and small wares purchasing
  • Experience using project management or procurement systems

Package

Salary £45K DOE Plus excellent Benefits.

Location

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