Office Executive / Administrator

Job Description

We are a UK & Ireland practice with strong connections across all of our studios in London, Sheffield, Cardiff, Glasgow, Plymouth, Belfast and Dublin. We work collaboratively as one team structured by sector, sharing resources, knowledge and skills. Ranked as one of the top 20 largest practices in the UK this year, other recent accolades include:

• AJ100 List of UK’s Top Architectural Practices 2025
• Best Companies Top 10 Best Mid-Sized Companies to work for 2025
• Shortlisted, AJ100 Awards – Employer of the Year 2025
• Shortlisted, Architect of Year Awards – Social Value Architect of the Year 2025
• Shortlisted, Architect of Year Awards – Employer of the Year 2025
• Highly Commended, MMC Awards – Architectural Practice of the Year 2025

We’re looking for an enthusiastic Office Executive/Administrator to work closely with our Studio Director and team in Glasgow to provide a mix of facilities management, front of house duties and general administrative support. This is a varied role where you will have a broad range of responsibilities and the opportunity to make a big impact on our Glasgow Studio. We’re looking for someone who will assist with the smooth day to day running of our Studio; from ordering supplies, planning staff engagement events, to dealing professionally with our clients. You’ll help our employees feel supported and act as the go to person for all things Studio related.

This is a rewarding role, perfect for someone who enjoys taking initiative, loves variety, can juggle tasks and solve problems. You’ll have scope to make a real impact on how we do things and be part of a larger team spanning across our 7 studios.

Skills and experience

• Able to work on own initiative, plan and manage a varied workload to tight deadlines
• Have strong administrative support skills, working with care and attention
• Able to communicate effectively with a wide range of individuals, compare perspectives and recognise the feelings of others
• Professional with a friendly, positive and helpful manner, working co operatively with others towards achieving a shared goal
• Enjoy listening to others, analysing information and situations and problem solving
• Microsoft office proficient
• Equivalent of 3 years relevant experience

We offer a friendly studio environment, an award winning lifestyle package, and a commitment to your personal development through the HLM Academy. We are also an Employee Owned Trust, which means our employees have a sense of ownership, a say in our direction and are rewarded for the part they play in our future success.

Diversity, inclusion and belonging (DIB) is at the core of our business. We advocate equal opportunities, creating an inclusive working environment for all. If you have a disability and would prefer to apply in a different mode please contact our HR team for assistance.

If you think this role could be for you, please send your CV and examples of your work.

Those shortlisted will be contacted.

HLM Architects is an Equal Opportunities Employer.