Property / Lettings Coordinator

Job Description

Property / Lettings Coordinator (Hybrid Glasgow)

£23,000 £28,000 FTE Part-time or Full-time Hybrid (Mostly Remote)

ABOUT THE ROLE

We re a small, growing, tech-driven letting agency in Glasgow, and we re looking for a Property / Lettings Coordinator to join us and become a key part of how the business runs day to day.

This role isn t about sales, targets, or corporate box-ticking. It s about getting things done properly, using good systems, and dealing with tenants, landlords, and contractors in a calm, professional way.

Ideal candidate should have a letting agency background and be proficient in letting agency software such as SME Professional, Fixflo and etc.

KEY RESPONSIBILITIES

• Marketing properties and getting them let within 2 3 weeks on average
• Handling tenant and landlord enquiries independently
• Managing applications, referencing, and tenancy paperwork
• Instructing maintenance and dealing with contractors confidently
• Carrying out property inspections and inventories independently
• Keeping all systems accurate, organised, and up to date
• Reporting to the Property Manager and working closely with them to ensure
• professional and cost-effective solutions for landlords
• Supporting the wider lettings operation to keep everything running smoothly

WHAT SUCCESS LOOKS LIKE

• Confident using all systems efficiently
• Able to run day-to-day lettings with minimal supervision
• Proactive problem-solver
• Trusted point of contact for tenants, landlords, and contractors

WHO WE RE LOOKING FOR

• Can-do problem solver
• Great communicator
• Organised and systems-focused
• Able to manage workload independently

WORKING PATTERN

• Hybrid mostly home-based
• Field work required
• No shift work or sales
• Occasional out-of-hours work as required

CAREER PROGRESSION

Clear opportunity to grow with the business as it expands into estate agency and property factoring.